Engineering work crosses projects, phases, and contracts. Everhour tracks task and project hours for cleaner billing and review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Engineering firms use time records to turn professional work into billable labor, cost schedules, utilization reports, and payroll review. A useful entry identifies the person, date, project, client, task or phase, hours worked, and whether the time is billable, direct, indirect, overhead, or non-billable. That structure gives project managers a clean view of effort before invoices, reports, or cost reviews depend on it.
A civil engineering team may log design engineering, surveying, mapping, feasibility studies, construction management, and program management as separate phases. For a Monday entry, a designer could record 3.5 hours to preliminary engineering on a DOT project and 1.0 hour to internal QA. The split matters because one line supports a contract cost objective, while the other belongs outside that direct project charge.
A complete engineering time entry should answer four practical questions: the work performed, the project or contract that received the benefit, the labor category involved, and the billing treatment. Contract type changes the review. Lump sum work still needs time data for margin and utilization, while cost plus, time-and-materials, and cost plus fixed fee contracts rely on accurate labor charging more directly.
For Federal-aid highway engineering and design-related services, project phases often map to the service categories named in 23 CFR Part 172, including preliminary engineering, design engineering, surveying, mapping, feasibility studies, and construction management. Firms working on those contracts need time and labor data that supports accounting, job costing, and labor-charging systems, not only a weekly total at the employee level.
Engineering firms create billing and audit risk when direct labor, fringe benefits, general overhead, and non-billable time blur together. FAR 31.202 requires direct costs of a contract to be charged directly to that contract. FAR 31.203 treats indirect costs as remaining costs accumulated in logical groupings with an allocation base common to the cost objectives that benefit.
That distinction affects ordinary timesheet choices. A project meeting for a named client belongs on the contract or phase that received the work. Internal training, proposal time, general administration, and firm management need their own categories, because they support overhead or non-billable analysis instead of a specific contract charge. Utilization also depends on the split: Billable Hours ÷ Working Hours Available × 100.
A free weekly time total is enough when you need a quick recap for one person, one project, or a short internal check. It stops being enough when several engineers work across clients, phases, billing methods, and approval layers. At that point, the firm needs a record that managers can approve, lock, report on, and hand to billing or payroll without rebuilding the week from notes.
Everhour fits that managed workflow by capturing task and project hours through live timers or manual entries, then feeding timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules so a project manager reviews time before it affects client billing, utilization, or labor-cost reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A useful engineering timesheet records the employee, date, daily hours, weekly total, client, project, phase, task, labor category, and billable status. For contract work, add the contract or cost objective that received the benefit. Covered employers also need daily hours worked and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
Yes. Lump sum projects need time tracking for margin, staffing, utilization, and future estimating, even when the invoice amount does not change by the hour. AASHTO's engineering consultant questionnaire recognizes multiple revenue models, including lump sum, cost plus/time-and-materials, cost plus fixed fee, and other contract types, so one firm often needs time data across several billing models.
Yes, under the federal baseline. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. The chosen method must still produce complete records, including hours worked each workday and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
Yes. Engineering and design-related services using Federal-aid highway program funds and leading directly to construction must comply with 23 U.S.C. 112 and 23 CFR Part 172, along with 2 CFR Part 200 requirements for federally funded consultant services. Time records should support direct labor, overhead, billing rates, and indirect cost rate schedules when those rules apply.
No. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Unless exempt, covered employees receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. State law, contracts, or employer policy can add stricter rules.
Everhour Time Tracking lets engineers record task and project hours with live timers or manual entries, including inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and others. Those entries feed timesheets, reporting, budgeting, invoicing, and payroll review, with approvals and locked periods available for manager control.
Everhour Reporting turns logged time into configurable reports with columns for project, client, member, billable time, labor costs, profit, invoice status, and budget metrics. Engineering managers can group and filter reports to compare billable hours with available working hours, then export CSV, Excel/XLSX, or PDF files for review.
Track project and phase hours before billing, payroll, or utilization reports need them. Everhour gives engineering firms controlled time capture that supports approvals, budgets, invoices, and review.
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