Everhour connects design time to budgets and billing, while designers track client work, revisions, and internal tasks.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Designers need time records that show more than a total for the week. A useful entry names the client, project, task, and deliverable, such as logo concepting, homepage mockup, prototype testing, final file prep, or revision round. That structure lets you see where paid work went and whether the scope matched the quote, retainer, or internal plan.
Freelance and team-based designers use the same basic record in different ways. A freelancer can turn project hours into an invoice or accounting entry. A design team can compare effort across client work, internal design systems, research, meetings, and admin. The record should show the work performed, the person who did it, the date, and the time spent.
Designers often move between client-facing work and non-client tasks in the same day. Client work includes conferring with clients, presenting concepts, refining layouts, producing web graphics, and incorporating requested changes. Internal work includes maintaining archives, researching design concepts, learning software, or handling administrative tasks. Mixing those categories makes invoices harder to defend and hides where capacity is going.
A clean weekly record might separate a brand identity project into discovery, moodboard, logo concepts, presentation, and revision tasks. A UX or interface project might separate navigation planning, wireframes, prototype creation, browser checks, and usability fixes. The task labels should be specific enough to explain the work without forcing designers to write a project diary.
Design schedules often compress around presentations, launches, and client review cycles. O*NET reports that 55% of graphic designers described their typical workweek as more than 40 hours, so capacity planning matters even when the work is billed by project rather than by hour. Time records show whether revisions, meetings, and file production are consuming the hours reserved for actual design work.
Revision tracking is the common failure point. A designer can finish the original layout on budget, then lose margin through additional feedback rounds that never get recorded as separate work. Labeling entries by revision round, deliverable, and client request gives you a better record for scope conversations, future estimates, and contract terms around licensing, reuse rights, and paid changes.
A free time total is enough for a one-off personal check, a quick client note, or a small project with no approval step. You can total the week, separate billable from internal work, and keep the record with the invoice. That works when the designer owns the whole process and no manager, payroll reviewer, or finance handoff needs the data.
A managed workflow fits recurring client work, retainers, design teams, and deadline-heavy projects. Tracked time can feed budgets, billing, reports, and approval review instead of living in a loose spreadsheet. Everhour Project Budgeting supports hour-based and money-based budgets, recurring periods, budget alerts, budget protection, expense controls, multiple billing methods, and client-level budgets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Designers should record the client, project, task, deliverable, date, person, billable status, and time spent. Useful task labels match design work, such as concepting, layout, prototype testing, revision, export, or client presentation. That level of detail supports invoices, scope reviews, project estimates, and capacity planning without turning time tracking into long narrative notes.
Designers should track admin and research time when they need a complete picture of workload or project cost. Researching software, organizing archives, handling files, and managing client communication consume real capacity. Mark those entries as internal or non-billable unless the contract states that the client pays for them.
Revision time should be tracked as its own task or phase, especially when the project has fixed scope or defined feedback rounds. Separate revision entries show whether extra client requests stayed within the original agreement. They also improve future estimates because the designer can see the difference between original production time and change-request time.
Covered employers under the FLSA must keep accurate records for non-exempt workers, but federal law does not require a specific timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay.
Everhour Project Budgeting lets design teams track hour-based or money-based budgets as work is logged. Teams can use recurring budget periods for retainers, set budget alerts at defined thresholds, protect budgets by stopping extra tracking, and manage client-level budgets across multiple design projects.
Track client design hours, revisions, and internal work against live project budgets. Everhour connects time entries to budget alerts and billing workflows, giving designers clearer scope control.
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