Everhour tracks project and task hours with flexible settings, while customizable fields keep time records useful for billing and review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You use a customizable time tracker to capture hours in the same structure your work already follows: client, project, task, person, date, rate, billable status, and notes. The goal is a usable record, not a busy log. A freelancer may need clean invoice lines. A manager may need weekly project totals. A bookkeeper may need approved hours for payroll review.
For U.S. covered nonexempt employees, employer records must include hours worked each workday and total hours worked each workweek when the FLSA minimum wage or overtime provisions apply. Covered employers may use any complete and accurate timekeeping method. The format is flexible, but the record still has to support wage, billing, and audit questions.
Start with the smallest field set that explains the work. A practical setup uses project, task, member, date, duration, billable status, hourly rate, and a short note. Add client, department, phase, or cost code only when someone uses that detail for invoicing, payroll review, project budgets, or management reporting.
Custom fields create value when they answer a repeated question. A consulting firm may tag entries by client and retainer period. An agency may track design, revision, and QA separately. A software team may track feature, bug, and support work under the same project. Extra fields that nobody reviews slow entries and create inconsistent data.
Customization should make time records clearer. Set default billable status by project, keep USD rate fields consistent for U.S. billing, and use required notes only where entries need explanation. A weekly report should show which hours belong to client work, internal work, time off, or corrections without forcing people to decode vague categories.
A common mistake is treating customization as a way to average or smooth time. FLSA overtime for covered nonexempt employees is based on hours worked over 40 in a fixed 168-hour workweek, paid at not less than one and one-half times the regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes.
A free customizable tracker is enough for a one-off weekly total, a small invoice backup, or a simple project recap. It works when one person owns the entries, the export is reviewed immediately, and the record does not need approvals, locked periods, recurring budget checks, or a payroll handoff.
Teams need a managed workflow when tracked time feeds invoices, budgets, utilization, payroll review, or client reporting. Everhour Time Tracking supports timers and manual entries against tasks and projects, then routes that time into timesheets, reports, budgets, invoices, and approvals. Admin controls such as reminders, locked periods, and timer rules keep the workflow consistent.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A customizable time tracker usually lets you define projects, clients, tasks, rates, billable status, tags, notes, and report views. The useful settings are the ones tied to a real review step. Billing teams need rate and invoice fields. Managers need project and budget fields. Payroll reviewers need daily and weekly hours.
Covered employers may use any complete and accurate timekeeping method for FLSA recordkeeping. For covered nonexempt employees, records must include hours worked each workday and total hours worked each workweek. A customized tracker is acceptable only when the setup preserves those required records and the entries remain accurate.
Too many optional labels create messy reports because people describe the same work in different ways. Use fixed project, task, client, and billable fields before adding open-ended tags. Required fields should match decisions made later, such as invoice review, project budget checks, payroll review, or client reporting.
Weekend work needs the correct date and workweek, not a special federal overtime label by default. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Premium pay applies under the federal baseline when the weekly overtime rule is triggered, or when another law, policy, or contract applies.
Federal rules require employers to keep payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. State rules, contracts, client audit terms, or internal policies may require a longer retention period.
Everhour Time Tracking lets teams record task and project hours with live timers or manual entries, including inside supported tools such as Asana, ClickUp, Jira, GitHub, Trello, and Monday. Tracked time can feed timesheets, reporting, budgeting, invoicing, and payroll review, with approvals, reminders, locked periods, and timer rules for control.
Turn custom time entries into repeatable workflows. Everhour captures project hours, supports review controls, and carries approved time into reporting, budgets, invoices, and payroll review.
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