Everhour gives consulting teams structured time tracking, while firm timesheets keep client work, payroll review, and approvals organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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Consulting firms use timesheets to turn daily work into a weekly record for payroll review, client billing, project reporting, and staffing decisions. The useful output is not only a total hour count. It is a structured record that separates client, project, task, billable status, notes, and approval status so a manager can review the week without reconstructing it from messages or calendar blocks.
For U.S. teams, the timesheet also supports wage-and-hour recordkeeping. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The law does not require one specific timekeeping form or system, but the method must produce complete and accurate records for the workers and periods it covers.
A consulting firm timesheet should identify the employee, workweek, client, project, task or deliverable, daily hours, weekly total, billable status, rate category when billing uses rates, and a short work note when the entry needs context. U.S. billing fields normally use U.S. dollars. Separate billable and non-billable time so internal meetings, proposals, training, and administration do not inflate client invoices.
Weekly structure matters because FLSA overtime for covered non-exempt employees is based on the workweek. A workweek is a fixed, regularly recurring period of 168 hours, and hours cannot be averaged across two or more workweeks for FLSA overtime purposes. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay.
Consulting timesheets break down fastest when entries say only "client work" or "meeting." A reviewer needs enough detail to confirm the right client, engagement, phase, and billing treatment. For example, "Client A, implementation planning, stakeholder call, billable, 1.5 hours" is easier to approve than a generic meeting entry, especially when several clients have similar projects in the same week.
Consulting firms also need a clean line between time actually worked and paid time not worked when records feed payroll review. Weekend or holiday work does not create federal overtime premium pay by itself under the FLSA unless the weekly overtime rule is triggered or another law, policy, contract, or agreement applies. State wage, overtime, privacy, and employee-monitoring rules can add requirements, so keep records specific enough for local review.
A free weekly timesheet is enough for a solo consultant, a one-off client recap, or a small firm cleaning up a short billing period. It gives you a usable snapshot when the team already knows the client list, rates, and approval rules. It becomes fragile when managers need recurring approvals, locked records, budget checks, and a reliable handoff to billing or payroll.
A managed workflow gives consulting firms control over repeated review cycles. Everhour Team Management supports lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide time policy defaults. That structure keeps approved time from changing unnoticed and gives managers a consistent way to review project hours before reports, invoices, or payroll checks use them.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A consulting firm timesheet should capture the person, workweek, client, project, task or deliverable, daily hours, weekly total, billable status, and reviewer approval. Rate fields belong in the record when billing uses time-based rates. Notes should explain the work well enough for a manager or client reviewer to understand the entry without asking the consultant later.
Consultants should track all three when the firm bills clients or reviews project profitability. Client identifies the account, project identifies the engagement, and task identifies the work performed. Smaller firms can keep task names broad, such as discovery, implementation, review, or administration, but every entry still needs enough detail to support approval and billing decisions.
Yes. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. The chosen method must preserve required information, including hours worked each workday and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
Saturday client work does not require federal overtime premium pay by itself under the FLSA. For covered non-exempt employees, the federal baseline requires overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay. A state law, policy, contract, or agreement can create a different obligation.
The biggest cleanup comes from entries that mix billable client work with internal work in one block. A five-hour entry that includes a client workshop, proposal review, and internal staffing discussion forces a manager to split the time later. Separate entries by client, project, task, and billable status before approval so invoices and reports match the actual work.
Everhour Team Management gives consulting firms lock rules, approval workflow, admin time correction, roles, project assignments, team groups, and weekly capacity controls. Managers can review submitted time, protect approved periods from regular member edits, and keep project access aligned with the clients and engagements each consultant works on.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports for consulting review. Teams can group and filter by project, client, member, billable time, invoice status, labor costs, and budget metrics, then export reports in CSV, Excel/XLSX, or PDF for billing work or archives.
Standardize weekly review with Everhour Team Management, from approvals and lock rules to roles, groups, capacity, and admin corrections that keep consulting time ready for billing.
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