Everhour turns real estate activity into organized time records for listings, clients, transactions, and team reporting.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Use this page to organize real estate work that rarely fits a simple office schedule. Agents split time between prospecting, listing prep, property visits, showings, client meetings, offers, negotiations, documents, and closings. A useful record shows where the day went by client, property, and transaction stage, so you can see which activities support active deals and which consume time without moving a client forward.
The goal is a clean weekly view for an agent, team lead, broker, or assistant who needs better visibility into workload. Many brokers and sales agents work evenings, weekends, and weeks over 40 hours. BLS reported that self-employed workers accounted for 54% of real estate broker jobs and 54% of sales agent jobs in 2024, so tracked time often supports productivity and profitability rather than hourly payroll.
Start each entry with four labels: client, property or listing, transaction stage, and activity. A buyer client may need separate entries for search setup, tour planning, showings, offer drafting, inspection follow-up, lender coordination, and closing paperwork. A seller listing may use prospecting, listing presentation, staging coordination, photos, open house, offer review, negotiation, and closing. This structure keeps time tied to the deal that caused the work.
Use short notes for decisions and handoffs instead of diary-style narration. A useful entry reads, "Maple Street listing, seller Smith, showing coordination, confirmed three appointments and updated feedback." Fee-based property management work needs its own category because BLS notes brokers may rent or manage properties for a fee. Commission work, referral follow-up, and unpaid pipeline activity should stay separate, since they answer different profitability questions.
Real estate time tracking usually answers a management question before it answers a payroll question. BLS describes income for brokers and sales agents as mostly commission, often divided among buying agents, selling agents, brokers, and firms. The IRS treats licensed real estate agents as self-employed statutory nonemployees for federal tax purposes only when substantially all payments are tied to sales or other output rather than hours worked and a written contract states that status.
A brokerage still needs payroll-grade records for any worker it treats as a covered nonexempt employee. Federal FLSA records for employees covered by the minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. As a federal baseline, covered nonexempt employees must receive overtime pay after 40 hours in a fixed 168-hour workweek at not less than 1.5 times the regular rate; state law, policy, or contract terms can add requirements.
A one-off tracker is enough for a solo agent who wants a weekly total by client, listing, and activity before reviewing priorities. It also works for a short audit of where evenings and weekends go during an active listing push. Keep the entries simple: date, start and stop time or duration, client, property, stage, activity, and a note clear enough to understand later.
A managed workflow fits teams that need the same categories every week across agents, coordinators, and support staff. Everhour Reporting can group and filter tracked time by project details, use 45+ columns, export CSV, Excel/XLSX, or PDF files, and schedule recurring email reports. That reporting layer gives brokers a repeatable view of client load, listing effort, fee-based work, and utilization.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use both when possible. The client label shows relationship workload, while the property or listing label shows deal-specific effort. Buyer work often spans multiple properties, so an entry for a showing should name the client and the address. Seller work usually centers on one listing, but separate stages such as prep, open house, offers, negotiation, and closing still matter.
Core categories should mirror the work agents already do: prospecting, referrals, listing prep, showings, client meetings, offers, negotiations, documents, and closings. Add fee-based property management or rental work as a separate category when those services exist. Short notes should capture the handoff or result, such as an offer delivered, a closing document prepared, or a showing schedule confirmed.
Commission-based agents still need time records for productivity, pipeline planning, and profitability. BLS describes broker and sales-agent income as mostly commission, and the IRS statutory nonemployee treatment applies only when the licensed agent meets the sales-or-output pay basis and written-contract requirements. Time tracking shows whether prospecting, listing work, showings, and paperwork justify the commission or fee result.
A Saturday showing does not, by itself, create federal overtime premium pay under the FLSA. As a federal baseline, covered nonexempt employees receive overtime after 40 hours worked in a fixed workweek at at least 1.5 times the regular rate. State law, policy, or a contract can require more, and statutory nonemployee agent arrangements follow different tax and pay treatment.
Collect the minimum time data needed for the purpose: date, duration, client or property, activity, and a practical note. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says sensitive customer or employee information should be limited, protected, and securely disposed of. Covered businesses with California employee data must also evaluate CCPA obligations.
Everhour Reporting lets a brokerage group and filter tracked time by project details, client, member, and date range, then choose from 45+ columns for the view managers need. Reports can be exported as CSV, Excel/XLSX, or PDF files or scheduled for email delivery, giving team leads a recurring view of listing effort and fee-based work.
Move beyond one-off weekly notes with Everhour Reporting: group time by client, listing, member, or activity, schedule recurring summaries, and give brokers a durable view of workload and profitability.
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