Everhour manages production time policies and approvals while entertainment teams track hours by project, role, department, and location.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Entertainment work rarely fits a plain clock-in sheet. A useful record ties each entry to the production, date, department or craft, role, location, and task or stage. A film crew, live event team, broadcast unit, or postproduction group needs to know whether time belongs to setup, shoot, wrap, edit, travel review, or another production phase.
For U.S. covered nonexempt employees, FLSA records must include hours worked each workday and total hours worked each workweek. The FLSA does not force one specific timekeeping system, so the method can be digital, manual, or production-specific as long as the employer keeps complete and accurate records for covered workers.
Production payroll depends on clean daily and weekly records. A daily entry can show a wardrobe crew member assigned to Production A, Department: wardrobe, Location: Stage 3, Task: fittings, Time: 8:00 a.m. to 6:30 p.m., Break: 30 minutes, Total: 10 hours. That structure gives payroll a usable trail instead of a loose weekly total.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or rest-day work unless the weekly overtime rule is triggered or another law, policy, contract, or union agreement applies.
Entertainment teams often need role-aware records because the workforce spans performers, arts and media workers, production crews, transportation, broadcast, trade shows, wardrobe, animation, and postproduction. BLS estimated 403,840 jobs in U.S. motion picture and video industries in May 2023, including 164,500 arts, design, entertainment, sports, and media jobs.
Union and contract context also affects the record design. BLS reported that 11.0% of wage and salary workers in motion picture and sound recording industries were union members in 2025, and 12.8% were represented by unions. SAG-AFTRA guidance for theatrical and television work refers to a daily production time report or time card offered for performer signature each day, while IATSE-covered productions can use tracked crew hours for hourly fringe contribution review.
A free timesheet works for a short shoot, a single event, or a small postproduction job where one person collects hours and sends them to payroll. The sheet needs daily entries, weekly totals, clear worker names, and enough production labels to explain the work. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
A managed workflow becomes necessary when multiple departments submit time, managers approve different crews, and records feed payroll, billing, budgets, or contract review. Everhour Team Management supports lock rules, admin time correction, weekly capacity, approvals, roles, project assignments, team groups, and team-wide policy defaults, giving production managers a controlled record before hours move downstream.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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An entertainment timesheet should show worker name, date, production, department or craft, role, location, task or stage, start time, stop time, break time, daily total, and weekly total. U.S. covered employers must keep accurate daily and weekly hour records for employees covered by FLSA minimum wage or overtime provisions.
Department and craft labels show where labor was used, which matters for production review, billing, payroll checks, and budget visibility. Motion picture and video work covers management, arts and media, production, transportation, finance, and other occupational groups, so a generic hours total does not explain the work behind the cost.
Weekend or holiday work does not automatically create overtime under the FLSA. Covered nonexempt employees receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless another law, policy, contract, or union agreement creates a separate premium.
A weekly total without daily start, stop, break, production, and role detail creates rework. Payroll reviewers need daily hours and total weekly hours for covered FLSA records, and production teams often need extra labels for meal periods, travel review, premium checks, contract terms, or benefit contribution calculations.
Signed daily records are useful when the production or agreement requires them. SAG-AFTRA theatrical and television guidance states that either a production time report or performer time card, completed in ink, is offered for the performer's signature each day, so teams using that workflow need a daily record that is ready for review.
Everhour Team Management lets production leads set roles, project assignments, team groups, lock rules, weekly capacity, and approval workflows. Managers can approve or reject submitted time and admins can correct entries, which helps keep production records controlled before payroll or billing review.
Everhour Reporting turns logged production time into customizable reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. A manager can review hours by member, project, client, task, billable time, labor cost, and other available report fields.
Track approved production hours, lock reviewed periods, and route crew timesheets through Everhour Team Management before payroll, billing, or reporting depends on the record.
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