Professional services firms sell expert time, and Everhour connects that work to budgets, billing, reporting, and invoices.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A professional services team needs more than a weekly total. Time should connect each entry to a client, project, task or service category, worker, date, duration, billable status, and billing rate when the work is chargeable. That structure supports invoices, retainer reviews, fixed-fee analysis, and internal capacity planning.
For U.S. firms with employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek for nonexempt workers. The FLSA does not require a specific timekeeping form or system, but the records must be complete and accurate.
Professional services utilization commonly uses billable hours divided by available hours, so the billable flag matters. A consultant's client workshop, an architect's design review, or an accountant's payroll setup can be billable. Administration, internal meetings, training, marketing, support, and internal projects usually need separate non-billable categories.
This split also protects pricing decisions. A firmwide utilization figure can look healthy while fixed-fee projects lose margin because internal cleanup work stays hidden. Track billable time, non-billable client support, and internal operating work separately so managers can compare effort, rates, project costs, and revenue without guessing.
Hourly and time-and-materials work needs accurate billable hours and rates before invoices go out. Fixed-fee projects still need time records because actual hours show whether the fee covers the work. Retainers need client-level totals to show burn, remaining budget, and the mix of services delivered during the period.
A practical entry for a consulting firm might read: client onboarding, CRM migration review, 1.75 hours, billable, $180 per hour, senior consultant. A non-billable entry might read: internal delivery meeting, 0.50 hours, non-billable, operations. Both entries are useful because one supports revenue and the other explains capacity.
A free time tracking tool is enough for a solo professional recording this week's client hours, preparing one invoice, or checking whether a retainer is nearly used. It works best when the work is simple, the client list is short, and one person controls the billing record.
A managed workflow fits firms that need tracked time to feed budgets, approvals, invoices, payroll review, and margin reporting. Everhour Project Budgeting supports hour-based and money-based budgets, recurring periods, threshold email alerts, budget protection, multiple billing methods, and client-level budgets, which helps professional services teams manage retainers, fixed fees, and time-and-materials work in one operating record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Professional services firms should track billable client work, non-billable client support, administration, internal meetings, training, marketing, support, and internal projects. The exact list should match how the firm prices work and reviews capacity. A billable/non-billable split is essential because utilization uses billable hours divided by available hours.
Fixed-fee projects should still use time tracking because actual hours show whether the fee covers delivery effort. Time records also reveal scope growth, staff mix, and margin pressure before the project closes. The invoice may show one fixed amount, but the internal record should still connect hours to the client, project, and work type.
The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a specific timekeeping form or system. For employees covered by the FLSA minimum wage or overtime provisions, records must include daily hours worked and total hours worked each workweek. State rules can add requirements.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek, at not less than one and one-half times the employee's regular rate of pay. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes.
The common mistake is recording only client-facing time and ignoring internal work. That practice inflates realization, hides capacity loss, and weakens project margin analysis. Professional services firms need total working time, billable status, client or internal category, and project context so utilization, resource planning, and billing decisions use the same source data.
Everhour Project Budgeting tracks time and money budgets as people log work, with one-time or recurring budget periods for retainers and ongoing engagements. Teams can use threshold email alerts, budget protection, expense inclusion settings, multiple billing methods, and client-level budgets across related projects.
Everhour connects logged task and project time to invoice generation, so billable entries can move from timesheets into client billing without rebuilding totals manually. Teams can track work inside supported tools such as Asana, ClickUp, Jira, GitHub, Monday, Notion, Trello, and Basecamp.
Track approved professional services hours against client budgets, retainers, and project fees. Everhour gives teams budget visibility before time becomes an invoice.
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