Everhour supports weekly timesheet approval and billing review for professional services firms that track client and project hours.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
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The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Use this page to organize time for expertise-based client work, including legal, accounting, consulting, architecture, engineering, design, research, advertising, translation, and similar services in NAICS 54. The practical goal is a timesheet that shows who worked, which client or project received the work, which hours are billable, and which entries need review before billing or payroll.
A professional services timesheet should support two jobs at once. It gives the billing team enough detail to prepare an invoice, and it gives managers enough detail to read utilization and project progress. A useful weekly record separates client delivery from internal administration, meetings, training, marketing, support, and internal projects, because those hours affect capacity without becoming client charges.
Professional services utilization commonly uses billable hours divided by available hours. That calculation becomes unreliable when staff record only client-facing work or place internal work under a client project. A complete timesheet records total working time, then marks each entry as billable or non-billable so utilization, capacity, and invoice totals come from the same source.
A clean entry names the client, project or matter, task, date, duration, billable status, and notes that explain the work at a professional level. For example, an accounting associate could record `2.5 hours, ABC Manufacturing, tax planning, billable, prepared depreciation schedule review`. A separate `1 hour, internal training, non-billable` entry protects the utilization picture without charging the client.
Professional services billing starts with rates, billable hours, and project costs. Time-and-materials work needs accurate billable hours for invoicing. Fixed-fee and retainer work still benefits from time records because the firm needs to compare effort against the budget, watch margin, and see whether the engagement is consuming more capacity than planned.
The 2023 AICPA PCPS/CPA.com National MAP Survey collected fiscal 2022 data from 1,117 U.S. public accounting firms and reported 59.6% firmwide utilization with 99% realization. That mix matters because high realization with lower utilization can point to under-recorded billable time or rates that need review. Timesheets should preserve the detail needed to analyze both, instead of producing only a weekly total.
A one-off timesheet works for a solo professional closing a small invoice or reconstructing a short week. It is enough when the client, rate, date, and billable hours are clear, and no manager needs to approve the record before billing. Keep the result in U.S. dollars for U.S. billing and payroll records.
A managed workflow fits firms that need weekly submissions, approvals, corrections, locked periods, reports, and a billing or payroll handoff. Everhour Timesheets collect project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time before invoices, reports, or payroll review use the data.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Professional services billing needs the client, project or matter, date, worker, task, billable status, duration, billing rate, and work note. The note should explain the service performed without exposing unnecessary private detail. Time-and-materials invoices depend on the billable fields, while fixed-fee and retainer work still need project and task detail for budget and margin review.
Professional services firms should track administrative time as non-billable work because it consumes available capacity. Administration, internal meetings, training, marketing, support, and internal projects do not become client charges, but they affect utilization and staffing decisions. Leaving those hours out makes billable utilization look higher than the team's real workload supports.
Fixed-fee engagements still need timesheets when the firm wants to compare actual effort with the fee, estimate future work, and protect margin. The invoice may not list every hour, but the project record should still show which people worked, which tasks consumed time, and whether the engagement stayed within the planned budget.
Revenue leakage often starts when professionals record only the hours they remember at the end of the week. Missing small client tasks, unclassified billable work, and vague internal categories all weaken billing and utilization data. Daily entries tied to the correct client and project reduce rework before invoices go out.
U.S. professional services firms should separate billing detail from wage-and-hour recordkeeping. For workers covered by the FLSA minimum wage or overtime provisions, the employer's records need each workday's hours and each workweek's total hours. Covered nonexempt employees are owed overtime after 40 hours in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless an exemption applies.
Everhour Timesheets collect weekly project hours and working hours by person, then support submission, approval, rejection, partial approval, and locked approved time. Managers can review corrections before billing or payroll uses the entries, which keeps client work and internal time in one approval flow.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with filters, grouping, date ranges, and columns for billable time, labor costs, profit, invoice status, and budget metrics. Firms can review utilization, project margin, and estimate-versus-actual time without rebuilding the same spreadsheet each week.
Move from one-off timesheets to approved weekly records. Everhour Timesheets connect project and working hours to manager review, locked entries, billing preparation, and payroll review.
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