Everhour supports project time tracking with timesheets and approvals, while your records still need clear projects, tasks, and weekly totals.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A project time tracker helps you record time against the work it belongs to: client, project, task, person, date, and billable status. That structure matters when one person works across several clients in the same week or when one project mixes billable delivery, internal review, and non-billable administration.
For U.S. employers, project tracking also has a payroll recordkeeping angle. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The federal baseline does not require one specific timekeeping system, but the method must produce complete and accurate records.
Project time records work best when every entry answers three questions: who did the work, which project received the work, and whether the time is billable. A useful entry reads like a small transaction record, such as March 5, 2026, Jordan Lee, Client onboarding, Data import, 2.5 hours, billable, $125 hourly rate.
Teams should separate project hours from general working hours when both matter. Project hours explain where effort went, while working hours support payroll and attendance review. The two totals can differ because meetings, internal administration, time off, and non-client work may not belong to a billable project, but still affect capacity and labor planning.
The most common mistake is tracking only a weekly total with no project or task detail. That record tells you how many hours someone worked, but it does not explain which client should be billed, which project is over budget, or which tasks consumed the week. Daily entries give managers and bookkeepers a cleaner audit trail.
Another mistake is treating weekend or holiday work as automatic overtime. Under the FLSA federal baseline, Saturday, Sunday, holiday, or regular rest-day work does not require overtime premium pay by itself. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless another law or agreement adds more.
A simple weekly project total is enough when you need a quick check, a draft invoice backup, or a short internal summary. It works for a solo project, a single client, or a one-time review where nobody needs approval history, budget alerts, or recurring reports.
A managed workflow becomes necessary when tracked time feeds billing, payroll review, budgets, or client reporting every week. Everhour Timesheets collect project hours and working hours by person, let users submit time for review, and let admins approve, reject, partially approve, or lock entries before the numbers move into billing or payroll work.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful project time tracker records the worker, date, project, task, hours, billable status, notes, and rate when billing uses hourly pricing. U.S. employers with FLSA-covered non-exempt workers also need records that show hours worked each workday and total hours worked each workweek.
The FLSA federal baseline does not require employers to track time by project. It requires covered employers to keep accurate records for non-exempt workers, including daily hours worked and total hours worked each workweek. Project fields help billing, budgeting, and management, but they do not replace required wage-and-hour records.
Project hours and payroll hours should reconcile, but they do not always match line by line. A person may work paid internal time, administration, meetings, or other non-project activities. Payroll review needs total working hours by day and workweek, while project reporting needs the allocation of those hours across clients, tasks, and billable categories.
Manual entries are acceptable when they are complete, accurate, and reviewed on a consistent schedule. End-of-week reconstruction creates more mistakes because people forget task switches, short calls, and non-billable work. Daily entry or live timers give the record more detail before memory fades.
Federal record retention rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. State rules, contracts, audits, and client billing terms may require longer retention.
Everhour Timesheets collect weekly project hours and working hours by person so managers can review time before payroll, billing, or reporting. Users submit time for approval, and admins can approve, reject, partially approve, or lock submitted entries when corrections are complete.
Everhour embeds time tracking controls inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can start timers or add manual entries on tasks while tracked time flows into one reporting layer for projects, budgets, and billing.
Use Everhour Timesheets to collect weekly project and working hours, review submissions, lock approved entries, and send cleaner time records into billing and payroll review.
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