Everhour tracks production hours by task and project, giving entertainment teams clearer records for payroll, billing, and approvals.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Entertainment teams track time for productions, live events, postproduction work, trade shows, broadcast jobs, and related craft work. A useful record connects each entry to the production, date, worker, role, department, location, and work performed. That structure gives payroll, production management, and finance the context they need before hours turn into pay, invoices, or cost reports.
The goal is a clean weekly or daily record, not a generic clock-in total. A lighting technician on a studio shoot, a wardrobe worker at a live event, and an editor in postproduction all need entries that explain where the time went. Production-based tracking also helps separate prep, shoot, travel, wrap, revisions, and administrative time.
A production time entry should identify the project, production day, department or craft, worker role, task or stage, location, start time, stop time, breaks, and total hours. For U.S. covered nonexempt employees, FLSA records must include hours worked each workday and total hours worked each workweek. The FLSA requires accurate records, but it does not require one specific timekeeping system.
Entertainment records often need more detail than a standard office timesheet. A sample entry could read: production "River Street Pilot," department "Camera," role "2nd AC," task "night shoot," location "Stage B," 2:00 p.m. to 11:30 p.m., 30-minute meal break. That entry gives payroll and production staff the context to review daily hours, weekly totals, meal timing, and cost allocation.
Entertainment payroll review often turns on context around the hours, not only the total. SAG-AFTRA background actor guidance organizes working terms around rates, add-ons, meal periods, overtime, sixth and seventh days, holidays worked, payment requirements, and travel or transportation. Some IATSE-covered productions also use tracked crew hours for hourly fringe or benefit contribution calculations.
A time record should make those review points visible before payroll closes. Mark the production day, worker category, meal break, travel segment, holiday, or sixth or seventh day when those details apply under a contract, policy, or agreement. For covered nonexempt employees under the federal baseline, overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
A free one-off tracker is enough when you need a simple production-day record, a weekly crew-hours total, or a quick export for review. It works best for a small shoot, a short event, or a single department that only needs clean entries and totals. The limit appears when several departments, approvals, corrections, and payroll handoffs depend on the same records.
A managed workflow fits productions that need tracked time by project and task, approved timesheets, locked periods, reminders, and review before billing or payroll. Everhour Time Tracking supports timers and manual entries, then connects those hours to timesheets, reporting, budgeting, invoicing, and payroll review. That matters when production staff need one record that survives beyond the spreadsheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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Summer 2026
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Each entry should identify the production, date, worker, role, department or craft, location, task or stage, start time, stop time, break time, and total hours. Production teams should also flag details that affect review, such as travel, meal periods, holidays, sixth or seventh days, or contract-specific categories when a policy or agreement requires them.
Daily production time cards remain useful because they capture the workday while details are still fresh. SAG-AFTRA theatrical and television contract guidance states that either a production time report or the performer's time card, completed in ink, is to be offered for the performer's signature each day. Digital records should preserve the same practical review points.
Department and craft tags make production reports usable. Motion picture and video industry employment spans arts, media, production, transportation, management, finance, and other roles, so a plain total hides the work pattern. Tags let managers review camera, wardrobe, postproduction, stage, or transportation hours separately without rebuilding the record later.
The FLSA does not require premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. For covered nonexempt employees under the federal baseline, overtime applies after 40 hours worked in a fixed 168-hour workweek. State law, union agreements, employer policy, or contracts can add different premium rules.
Covered employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Production teams should keep records long enough to support payroll review, billing questions, audit needs, and any contract or jurisdiction-specific retention requirement.
Everhour Time Tracking captures task and project hours through live timers or manual entries, so production staff can log work against the right project, department task, or review category. Admin controls support approvals, locked periods, reminders, and timer behavior before time flows into timesheets, reporting, invoicing, or payroll review.
Use Everhour to capture production time by task and project, approve timesheets, lock reviewed periods, and keep payroll or billing handoffs tied to the same approved hours.
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