Everhour organizes production time tracking, while entertainment teams need records tied to projects, roles, departments, and approval.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Use this page to organize the hours behind a production beyond a generic start-and-stop total. The finished record should show who worked, which production they supported, the day worked, the department or craft involved, the task or stage, and the approval status. That structure helps a producer, payroll coordinator, bookkeeper, or department lead review time without rebuilding the story from texts, call sheets, and scattered notes.
Entertainment teams often mix employees, performers, contractors, vendors, and crew across locations and short production phases. A useful time log keeps those dimensions visible from the first entry. For example, a postproduction editor can record time against Episode 204, picture lock, editorial department, revision pass, and a reviewer approval note. A live-event technician can use the event name, venue, load-in, show call, strike, and department head approval.
A clean entry starts with date, worker name, production or client, project phase, department, role, task, location, start time, stop time, break or meal period, total working hours, billable or payroll category, rate code if used, and approver. U.S. dollar fields fit U.S. payroll and billing records. Notes should explain the work performed, such as lighting setup or edit revisions, without adding private details that payroll or billing reviewers do not need.
A sample line can read: March 5, 2026, Harbor Shoot, camera department, second assistant camera, exterior scene setup, Stage B, 7:00 a.m. to 6:30 p.m., meal period recorded, 10.5 working hours, production payroll, approved by unit production manager. The point is traceability. A reviewer can connect the time to the production day, the work performed, and the person authorized to approve it.
Motion picture and sound recording work moves through performer contracting, content creation, technical postproduction, and distribution, so one flat timesheet loses useful context. BLS estimated 403,840 jobs in NAICS 512100 Motion Picture and Video Industries in May 2023, with 164,500 arts, design, entertainment, sports, and media jobs. Role, department, and craft tags help production leaders see where hours went across a mixed workforce.
Agreement-specific fields matter for some productions. SAG-AFTRA theatrical and television guidance says a daily production time report or performer time card, completed in ink, is offered for the performer's signature each day. IATSE-covered productions can also tie hours to hourly fringe contributions, illustrated by the 2024 Basic Agreement MOA increase of $1.09 per hour to Active Employees Fund hourly contribution rates. The record should preserve those payroll-relevant dimensions before totals move downstream.
A one-off tracker works for a solo producer, freelancer, or department lead who needs a quick weekly total or a clean export for one invoice. It is also enough for early planning, personal job costing, or a small non-union shoot with a short crew list. The limit appears when multiple people submit corrections, approvals happen after the fact, or payroll and billing need the same source record.
A managed workflow becomes the safer choice when tracked time feeds production payroll, client billing, cost reporting, or union-agreement review. Everhour can collect weekly project and working hours in Timesheets, let users submit time, and give admins controls to approve, reject, partially approve, and lock entries. That creates a durable approval trail for teams that cannot rely on spreadsheet edits and message threads.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A practical structure separates production, day, department, craft or role, stage, and task. For a television episode, editorial time belongs under the episode and postproduction stage, while a camera setup entry belongs under the shooting day and camera department. This split lets payroll, producers, and department heads review the same record from different angles without changing the underlying hours.
A daily card supports the production-day record. U.S. payroll review still needs the workweek total when the FLSA applies. For employees covered by the FLSA minimum wage or overtime provisions, employer records must show hours worked each workday and total hours worked each workweek. Keep the signed daily record and the weekly summary aligned.
Separate fields prevent mixed labels such as camera, AC, and department notes from competing in one text box. Use a controlled list for department, craft, role, and production stage, then reserve notes for short work descriptions. This keeps reporting clean when a producer needs hours by episode, a department head needs crew totals, and accounting needs payroll categories.
Under the federal baseline, weekend or holiday work does not trigger overtime premium pay by itself. Covered nonexempt employees must receive overtime at at least 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek. A state law, union agreement, individual contract, or employer policy can create a separate premium.
Production notes should describe work performed, approval context, and production labels. Exclude sensitive personal information that payroll, billing, or production review does not need. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says companies keeping sensitive personal information about employees should collect only what they need, keep it safe, and dispose of it securely.
Everhour Timesheets collects weekly project hours and working hours by person, so production managers can review submitted time before payroll or billing use. Admins can approve, reject, partially approve, and lock submitted entries, which protects reviewed time from later changes by regular members.
Everhour Project Budgeting tracks hour-based and money-based project budgets as people log time. Production admins can use one-time or recurring budgets and set email alerts at 75%, 90%, 100%, or a custom threshold, so overruns surface before the production budget is already spent.
Collect weekly project and working hours, route submitted time to managers, and lock approved entries before payroll or billing review. Everhour Timesheets gives entertainment teams a cleaner approval trail.
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