Everhour supports project-based time tracking, so teams can keep hours organized across clients, budgets, and weekly records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to organize hours that are spread across several projects without losing the weekly total. A usable record separates each project, task, client, person, date, and time amount. For U.S. payroll context, covered employers must keep accurate records for non-exempt workers covered by FLSA minimum wage or overtime provisions, including hours worked each workday and total hours worked each workweek.
The weekly view matters because federal overtime for covered non-exempt employees is based on hours over 40 in a fixed 168-hour workweek, paid at not less than one and one-half times the regular rate of pay. Project splits help explain where time went, but they do not replace the total workweek record used for payroll review.
Set the project structure before people enter time. Use one required project field, one task or work type field, and one billable status field. A clean entry reads like this: client onboarding, data import, billable, 2.5 hours, March 5, 2026. That gives accounting enough detail for an invoice and gives managers enough detail to review workload without reading a personal activity diary.
Keep project names stable. Renaming a project every week creates reporting noise, especially when the same client has discovery, implementation, support, and internal admin work. Use separate projects only when the work needs separate budgets, billing rules, or reporting. Use tasks when the work belongs under the same budget but needs detail for planning or client review.
Multiple-project tracking fails when people treat project hours and working hours as separate totals. A person who works 8 hours in a day should not enter 8 hours on a client project and another 2 hours on internal meetings unless the day actually contained 10 hours worked. The daily total should match the time actually worked, with billable and non-billable labels explaining the split.
Gaps also need a rule. If a meeting supports two projects, choose the project that drove the meeting or create a shared internal category. Splitting a 30-minute meeting into five small entries adds precision that few reports can use. Use comments for exceptions, such as a client call that covered two active scopes, so the reviewer understands the choice later.
A free weekly total is enough when one person needs a quick breakdown before sending an invoice or reviewing priorities. It stops being enough when several people track the same client, managers approve time, or accounting needs consistent project names, locked periods, and an audit trail before billing or payroll.
Everhour fits that managed workflow by connecting project assignments, roles, team groups, weekly capacity, tracking limits, approval workflow, lock rules, and admin time correction. Those controls keep multi-project records consistent after the first week, so tracked time can feed reports, budgets, billing, and payroll review without rebuilding the record from scratch.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use one project per time entry unless your internal policy requires allocation. A single entry tied to two projects creates reporting ambiguity because budget, billing, and workload reports need one primary destination. For shared work, choose the project that caused the work or use a defined internal category with a comment that names the related projects.
Project totals can be grouped differently, but the underlying daily and weekly hours must remain complete and accurate for covered non-exempt workers under the FLSA recordkeeping baseline. Payroll review needs hours worked each workday and total hours worked each workweek. Project reporting explains allocation; it should not create a second version of worked time.
Assign billable status at the entry level, not only at the project level, when a project includes both client-facing and internal work. A client implementation project can include billable setup time and non-billable internal review. Entry-level labeling keeps invoices cleaner and gives managers a truer view of client cost.
Exact start and stop times are useful when payroll, client contracts, or internal policy require them. For FLSA-covered non-exempt workers, employer records must include daily hours worked and total weekly hours, and employers may use any complete and accurate timekeeping method. Your method should capture project changes clearly enough for review.
Inconsistent project naming causes the most reporting damage. If the same work appears under "Website redesign," "Web redesign," and "Client site," the report splits one body of work into three buckets. Set naming rules before tracking begins, and reserve new projects for distinct budgets, clients, or reporting needs.
Everhour Team Management lets admins assign roles, control project access, use team groups, set weekly capacity, apply personal tracking limits, and approve submitted time. Lock rules and admin time correction keep reviewed records stable while still allowing managers to fix entries when a billing or payroll review finds an error.
Everhour Reporting turns logged project time into customizable reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Teams can compare projects by client, member, billable time, labor cost, budget metrics, invoice status, and other report fields without rebuilding spreadsheets manually.
Track approved hours across projects with Everhour Team Management, including roles, project assignments, capacity, approvals, locked periods, and correction workflows that protect billing and payroll records.
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