Everhour gives teams policy controls for time entries while you choose how work hours should be captured.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page helps you choose between typed time entries and timer-based tracking for weekly work, client billing, payroll review, and project reporting. The practical question is simple: can the method capture daily hours worked, total weekly hours, project context, and billable status without creating end-of-week cleanup. A freelancer billing one client may need a lighter process than a team with approvals, locked periods, and multiple projects.
For U.S. wage-and-hour records, the FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. Employer records for employees covered by FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. The method can be manual or automatic if the record is complete and accurate.
Manual time tracking relies on a person entering hours after the work happens. A clean entry names the date, project or client, task, billable status, hours worked, and any note needed for review. For example, a designer may enter 2.5 hours on a client landing page task and mark it billable. Manual entry works best when the person records time daily, while the work is still fresh.
Automatic tracking uses a timer or connected work context to capture time as the person works. It reduces recall errors because the entry begins at the task, ticket, or project instead of being reconstructed later. The record still needs review. A running timer attached to the wrong project, an entry left open during a break, or missing billable status can create the same billing and payroll cleanup as a late manual timesheet.
Manual tracking breaks down when people rebuild a full week from memory. Reconstructed timesheets tend to miss short tasks, blend admin work into billable work, or assign hours to the nearest visible project. That matters for client invoices and for covered non-exempt employees because weekly overtime under the FLSA is based on hours worked over 40 in a fixed 168-hour workweek. Hours cannot be averaged across workweeks for that purpose.
Automatic tracking breaks down when teams treat the timer as the final record. Timers capture duration, but they do not decide whether an entry belongs to the right client, whether the work is billable, or whether a state rule, policy, or contract changes review requirements. The FLSA also does not require federal overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime is triggered or another law or agreement applies.
A free weekly tracker is enough when you need a quick total, a one-off invoice backup, or a simple comparison of manual and timer entries. It works for a solo user who can review every entry personally and store the record with the invoice or payroll file. U.S. employers should also account for retention: payroll records must be preserved for at least three years, and basic time and earnings records for at least two years.
A managed workflow becomes necessary when time affects payroll, billing, approvals, budgets, and team capacity. Everhour supports that move by adding lock rules, admin corrections, personal tracking limits, weekly capacity, approvals, roles, project assignments, team groups, and team-wide time policy defaults. That structure matters when several people submit time, managers review exceptions, and approved hours need to feed reports, invoices, or payroll review without rebuilding the week manually.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes, if the record is complete and accurate. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. It does not require a particular form, app, punch clock, or timer.
No. Automatic tracking records elapsed time, but a person still needs to confirm the project, task, billable status, notes, and exceptions. A timer attached to the wrong task or left running through non-work time creates a record that needs correction before payroll, billing, or reporting uses it.
Automatic timers work well when billable work happens inside tasks or projects because they capture time as work happens. Manual entries work well when the worker records time promptly and adds clear client context. The better method is the one that separates billable and non-billable time consistently.
No. Under the FLSA federal baseline, covered non-exempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than 1.5 times the regular rate. Weekend, holiday, or rest-day work does not create a federal premium by itself unless weekly overtime is triggered or another law or agreement applies.
Teams should keep enough detail to explain the final time record, especially when entries affect payroll or client billing. Timer and manual entries can both support review when the record shows the date, hours, person, project or task, and later corrections. Sensitive employee time data also needs appropriate collection, security, and disposal practices.
Everhour Team Management lets admins set lock rules, correct time for team members, define personal tracking limits, manage weekly capacity, and route submitted time through approvals. Those controls help teams turn manual or timer-based entries into reviewed records before payroll, billing, or reporting.
Everhour can place tracking controls inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams keep work in the project tool while tracked time flows into Everhour for reports, budgets, utilization, and billing.
Use a quick tracker for simple weekly totals. Move recurring team work into Everhour with lock rules, approvals, limits, and capacity controls that keep time records usable for billing and payroll review.
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