Russia requires records of actual time worked per employee, and Everhour supports structured timesheets for payroll and billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
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Use this page to prepare a practical record of hours for an employee or team working in Russia. The finished record should show the date, person, project or cost center, time actually worked, breaks or nonworking time handled under policy, and any overtime selected for review. Russian employers are required to record actual time worked for each employee and exact overtime duration, so planned schedules alone are weak support.
The practical output is a weekly view that a manager, bookkeeper, or HR reviewer can read without rebuilding the workday from messages. Keep regular working time separate from overtime, include an approval status, and use ₽ or RUB for local payroll, billing, and reporting amounts. The law does not prescribe a specific app or clock system, so the format matters less than complete, consistent entries.
Each entry should identify the employee, date, work location or team if relevant, task or project, start and finish time or total duration, break treatment, and manager review status. Time connected to clients should also carry billable or non-billable classification, rate source, and invoice note. Payroll entries need enough detail to show hours actually worked separately from paid time not worked and corrections added after the fact.
For overtime, add the trigger for the extra work, the approved duration, the date of manager authorization, and consent details where written consent is required. Russia generally requires written employee consent for overtime outside listed emergency or continuity-of-service cases, and pregnant employees and minors cannot be assigned overtime. A defensible record keeps those limits visible instead of burying them in a comment field.
Normal working time in Russia may not exceed 40 hours per week, and the standard calculation for a 40-hour five-day workweek uses 8-hour workdays. A tracker for Russian teams should show daily totals, weekly totals, and accumulated overtime by employee. Separate columns for regular hours, overtime hours, and compensatory rest elections prevent a payroll reviewer from mixing paid overtime with rest time chosen by the employee.
Summarized working-time accounting adds another layer. Employers may use it when production conditions make daily or weekly limits impractical, and the accounting period generally cannot exceed one year. For employees in harmful or dangerous conditions, the period cannot exceed three months. Time reports should keep the accounting period visible, because overtime limits still need employee-level checks across the relevant period.
A one-off record is enough for a single weekly recap, a small contractor billing attachment, or a manager's quick check before payroll. It works when the same person controls the entries, review, and handoff. It breaks down when several employees log across projects, corrections arrive after approval, overtime consent needs an audit trail, or identifiable employee data moves between systems.
A managed workflow gives Russia-based teams a continuous record across projects, clients, approvals, and pay periods. Everhour Timesheets can collect weekly project hours and working hours, let users submit time for review, and let admins approve, reject, partially approve, or lock entries before payroll or billing. Keep the legal review separate, then use the system of record to preserve the approved trail.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Russian employers are required to keep records of the time actually worked by each employee and exact records of each employee's overtime duration. The law does not prescribe a specific time-tracking system or app, so paper records, spreadsheets, or software can support the duty when they capture complete employee-level time.
Treat 40 hours per week as the normal-working-time ceiling for Russia, with 8-hour workdays in the standard 40-hour five-day calculation. A useful tracker shows daily and weekly totals side by side, then flags hours above the approved schedule for overtime, consent, or summarized-accounting review.
Check overtime for each employee rather than only by department or project. Russian overtime must not exceed 4 hours over two consecutive days or 120 hours in a year, except for special cases provided by the Labour Code. Pay is at least 1.5x for the first two hours and at least 2x for later hours unless the employee chooses compensatory rest time.
A cross-border transfer plan needs privacy review before identifiable employee time data leaves Russia. Since March 1, 2023, operators intending cross-border personal-data transfers must notify Roskomnadzor, and transfers to countries not ensuring adequate protection are barred for 10 working days after notice except in limited urgent cases. Roskomnadzor supervises Federal Law No. 152-FZ on Personal Data.
Recording only the planned schedule creates gaps. Russian employers need records of actual time worked per employee and exact overtime duration, so rounded totals without dates, employee identifiers, approval status, and overtime detail leave reviewers unable to verify the record. Keep corrections visible instead of overwriting the original entry without history.
Everhour Timesheets collect weekly project hours and working hours by person, so managers can review submitted time before payroll or billing. Admins can approve, reject, partially approve, and lock entries, which gives the team a controlled approval trail for corrections.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with columns, grouping, filters, date ranges, and formatting. Managers can download saved reports as CSV, Excel/XLSX, or PDF for spreadsheet review, client sharing, or archive needs.
Use Everhour Timesheets to collect weekly working hours, review submissions, approve or reject corrections, and lock approved entries before payroll or billing handoff, giving teams a cleaner approval trail.
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