Subcontractor hours affect invoices, approvals, and job costs, and Everhour adds team controls for repeatable tracking.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn subcontractor time into a record that supports billing, project review, and payroll review. The usable output is a line-level record, with direct labor hours tied to the right job or project code, the contract labor category, the applicable hourly rate, and the evidence that supports the entry.
For time-and-materials or labor-hour work, billable labor commonly uses direct labor hours multiplied by the applicable contract hourly rate, including qualifying subcontractor labor when the contract allows it. A clean entry also separates labor from reimbursable materials, certain subcontracts, travel, computer usage, other direct costs, and applicable indirect costs if the contract includes those items.
Start with the fields that make a time entry usable: worker name, date, job or project code, work element, labor category, direct labor hours, contract hourly rate, and approval status. Add a short note that identifies the task without collecting unnecessary personal or sensitive information. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act.
A voucher or invoice line can list the job code, defined work element, approved labor category, direct labor hours, contract hourly rate, and linked material or direct-cost reference. Federal time-and-materials or labor-hour vouchers may need individual daily job timekeeping records, labor-category qualification records, or contracting-officer-approved evidence, so the entry needs a source record behind it.
Rate selection creates avoidable review questions for subcontractor invoices. Federal time-and-materials contract hourly rates include wages, indirect costs, general and administrative expense, and profit. The rate assigned to the labor category matters as much as the number of hours recorded, because the billable amount comes from the contract rate applied to direct labor hours.
Overtime needs separate treatment before billing. Under the federal time-and-materials clause, hourly rates generally do not change merely because work is overtime unless the schedule provides overtime rates, and overtime premium reimbursement requires approval where applicable. Federal time-and-materials or labor-hour vouchers generally may be submitted no more often than once every two weeks, although small business concerns may receive more frequent payments.
A one-off tracker works for a short job, a single invoice, or a quick recap of direct labor by job code. It is enough when one person can verify the entries, the contract has simple rate rules, and the supporting evidence already exists in daily job records or approved timesheets.
A managed workflow becomes necessary when several workers submit time, supervisors approve entries, periods need locking, or project assignments change by job. Everhour Team Management fits that longer-term workflow for subcontractor teams by combining approval controls, lock rules, admin time correction, and role-based project assignments under shared team policy defaults.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
No universal U.S. timekeeping system applies to every subcontractor. If a subcontractor business is a covered employer, it must keep accurate FLSA records for nonexempt employees, and the FLSA allows any complete and accurate method. Contracts can add stricter evidence requirements, including individual daily job timekeeping records for federal time-and-materials or labor-hour vouchers.
A usable entry identifies the person, date, job or project code, work element, labor category, direct labor hours, contract hourly rate, and approval status. Time-and-materials records also need links to materials, travel, computer usage, other direct costs, and applicable indirect costs when the contract makes those items reimbursable.
Federal time-and-materials rules treat overtime carefully. Hourly rates generally do not increase merely because work is overtime unless the contract schedule provides overtime rates, and overtime premium reimbursement requires approval where applicable. A subcontractor should label overtime separately so the reviewer can apply the contract's schedule and approval terms.
Federal time-and-materials or labor-hour vouchers generally cannot be submitted more often than once every two weeks. Small business concerns may receive more frequent payments. Contract terms, agency instructions, and approved billing procedures still control the actual submission workflow, so keep daily time records ready before the voucher period closes.
If the subcontractor business employs nonexempt workers covered by the FLSA minimum wage or overtime provisions, payroll records must include hours worked each day and total hours worked each workweek. Covered nonexempt employees must receive overtime after 40 hours in a 168-hour workweek at not less than 1.5 times the regular rate. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
Everhour Team Management gives admins approval workflow and lock rules so submitted subcontractor hours can be reviewed, corrected by an admin when needed, and protected after approval. Project assignments and roles keep workers tracking only against the jobs they are assigned to.
Move from one-off hour logs to a controlled approval workflow. Everhour Team Management adds approval workflow, lock rules, and admin time correction for cleaner subcontractor time approvals.
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