Everhour supports client billing with approved timesheets, project hours, and invoice-ready time records tied to real work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A strong client-billing workflow starts with entries tied to a client, project, task, date, and duration. That structure lets you see which hours belong on an invoice and which hours belong in internal work, admin, sales, or rework. For agencies, consultants, and professional services teams, that split matters because client invoices need chargeable work, not a raw list of every minute spent near a project.
Use billing status deliberately. Billable hours are task time charged to the client by working hour or day. Non-billable hours are work time that stays outside the client charge, even when it supports the same engagement. A good record might say: client strategy call, Acme onboarding project, March 5, 2026, 1.5 hours, billable. That line gives a reviewer enough detail before the invoice is sent.
The best app for billing clients is the one that turns time into clean billing evidence without forcing duplicate entry. Look for client and project fields, task-level descriptions, billable and non-billable labels, rate support, approval status, and exports in XLS, CSV, or PDF. A timer alone records duration; a billing system needs context, rates, and a way to separate approved chargeable work from draft entries.
Rate handling deserves close attention. Project billing can use staff-hour rates, one project hourly rate, task or issue hourly rates, or a fixed project price. Under a project-hour method, the cost comes from total logged hours multiplied by the fixed project rate. The app should also support a billing cutoff date, so the invoice includes only the billable entries through the chosen date.
Invoice mistakes often come from timing, not math. A team closes the month, then someone adds a late entry after the invoice draft. Another person logs discovery work as billable when the agreement treats it as included. A reviewer approves the total without checking whether each entry belongs to the right client, project, and task. The best workflow gives someone a clear review point before billing.
Approval rules make that review enforceable. If approval is enabled, only approved time logs should flow into invoices. Without approval, all matching billable time logs can be included. Client-facing exports also help. A PDF can support a simple monthly invoice, while XLS or CSV gives a project manager or client finance contact a task-level record to review before the next billing cycle.
A free or one-off tool is enough when you need to total a few hours, create a simple record, or prepare a small invoice from your own notes. It also works for a solo freelancer with one client, one rate, and a low volume of changes. The limits show up when several people log time, different rates apply, and someone must approve entries before they become billable.
A managed workflow gives client-billing teams a durable record. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time. That matters when tracked hours feed client invoices, billing review, or payroll review. The system of record becomes the approved timesheet, not a spreadsheet assembled after the invoice is already due.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Client-billing entries need the client, project, task or work description, date, duration, and billing status. Rate information also matters when the invoice uses staff-hour, project-hour, or task-hour billing. Without those fields, the entry can show that time was spent, but it does not clearly prove what work should be charged.
Yes. Billable hours are charged to the client by working hour or day, while non-billable hours are not charged. Keeping them separate prevents internal work, admin time, sales activity, or included service work from landing on the client invoice by mistake.
The better app supports client and project structure, task detail, billable status, rate handling, approval status, cutoff dates, and usable exports. A basic timer can capture elapsed time, but client billing requires a record that a manager, bookkeeper, or client can review before payment.
A billing cutoff date controls which billable entries are included in an invoice. For example, a March invoice can include approved billable time through March 31 and leave April 1 entries for the next cycle. Without a cutoff, late or early entries can land in the wrong invoice period.
No. Client billing tracks chargeable work by client, project, task, and rate. U.S. payroll recordkeeping is separate. FLSA-covered employers may use any complete and accurate method, but records for non-exempt workers must include hours worked each day and total hours each workweek.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for review. Managers can approve, reject, partially approve, and lock entries, so billing review uses approved time instead of unreviewed drafts.
Everhour Reporting can export saved reports in CSV, Excel/XLSX, or PDF format. That gives teams a client-ready record of logged time, project details, billable time, and other selected columns before or after invoice preparation.
Use Everhour Timesheets to review, approve, and lock client project hours before invoicing, so billing starts from controlled records instead of scattered time notes.
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