Advertising work mixes fixed fees, hourly rates, and hybrid models. Everhour keeps agency hours organized by project and role.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Use this page to organize an advertising team's hours into records that explain who worked, for which client, on which campaign, and on which deliverable. The finished workflow should separate account management, creative services, production, media planning, and media buying so a reviewer can see the labor behind a pitch deck, launch plan, trafficking request, or client revision.
A usable record supports input-based hourly billing, fixed-price deliverables, outcome incentives, or a hybrid arrangement. For hourly work, capture staff position, hours per position, and hourly rate by position. For fixed-fee projects, track actual time against scope because the fee stays constant even when the agency spends more labor than planned.
A clean agency entry starts with the client, project or campaign, deliverable, task, staff member, staff position, date, hours worked, billable status, and rate source. Add a note that explains the work product, such as concept exploration, media plan revision, client status call, QA on trafficking, or post-launch reporting. The rate field matters because industry benchmarking often segments hourly billing by role, department, agency size, and geographic region.
A sample entry can read: Client A, spring launch campaign, video script deliverable, senior copywriter, March 5, 2026, 3.25 hours, billable, hourly rate by position, note: revised launch script after client legal comments. That single row gives account leads a billing basis, gives project managers a scope signal, and gives finance a cleaner handoff than a weekly total labeled "creative work."
Advertising compensation usually falls into output-based, input-based, outcome or performance-based, and hybrid models. A fixed-price engagement sets one negotiated fee for defined deliverables, so time tracking shows margin pressure rather than changing the client price. A 2024 4A's and ANA survey of 149 participants reported fixed fee as the most utilized model for both project and retainer relationships, so agencies need time data even when invoices do not show every hour.
Input-based work needs stricter role coding because hourly-rate compensation uses staff position, hours per position, and hourly rate by position. Hybrid teams should tag pitch workshops, client immersions, launches, and ideation by deliverable, then track execution by task. The common mistake is mixing strategy, production, and media buying in one bucket; that hides which service line consumed capacity and weakens the next staffing estimate.
A one-off free tracker is enough for a freelancer, a small pitch team, or an owner who needs this week's billable total by client and deliverable. It works when the work is short, the billing model is simple, the approver already knows the context, and the final output only needs a clean export or invoice support note.
A managed workflow becomes necessary once multiple account, creative, production, and media roles feed the same client budget. Everhour Reporting fits that longer-running process by grouping time by client, project, member, billable status, budget data, invoice status, and other columns, then exporting reports for agency billing review or profitability analysis.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
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An agency record should include client, campaign or project, deliverable, task, staff member, staff position, date, hours worked, billable status, and rate source. A short work note adds context for reviewers, especially around pitch prep, client revisions, media planning, production handoffs, and post-launch reporting.
A fixed-fee project sets a negotiated price for defined deliverables, and that price remains constant regardless of the actual time, effort, or resources used. Time records show whether the agreed scope is profitable, whether revisions are consuming unplanned capacity, and whether the next statement of work needs a clearer change-request rule.
Hourly-rate billing needs staff position, hours per position, and hourly rate by position because those are the core inputs in the 4A's and ANA compensation framework. Add client, project, deliverable, and billable status so finance can tie USD rate data to the work that generated it.
For U.S. payroll, covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay. The FLSA workweek is a fixed, regularly recurring 168-hour period, and hours may not be averaged across two or more workweeks for FLSA overtime purposes.
Treat location as a secondary planning tag while client, deliverable, role, and task carry the billing and profitability context. The 4A's describes common advertising hybrid frameworks such as two anchor office days or three in-office days, with in-person time most important for pitches, client immersions, launches, and ideation.
Everhour Reporting lets advertising teams build custom reports with 45+ columns, then group and filter time by client, project, member, billable time, budget metrics, invoice status, and integration fields. Reports can be exported as CSV, Excel/XLSX, or PDF for billing review and profitability analysis.
Everhour Time Tracking can run inside supported project tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, GitHub, and Linear. Agency teams can start timers or add manual entries against tasks without moving every creative, media, or account workflow into a separate time system.
Everhour turns approved agency hours into customizable reports with grouping, filters, and exports, so client leads can review campaign effort, billing status, and profitability without rebuilding spreadsheets.
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