Everhour supports agency time tracking across clients, roles, and deliverables, with team controls for approvals and review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to structure time records for advertising work across clients, campaigns, projects, roles, and deliverables. An agency needs more than a start time and end time when it bills by hourly rate, checks fixed-fee profitability, or reviews staff capacity. A useful record ties each entry to the client, project, task, team member, role, billable status, and date.
That structure matters because advertising compensation varies. Agency-client arrangements can use fixed fees, hourly-rate inputs, output-based pricing, performance incentives, or hybrid models. Fixed fee was the most utilized model in a 149-participant 2024 4A's/ANA survey, but actual time still shows whether the agreed scope consumed the hours the agency planned.
For hourly-rate agency compensation, the core inputs are staff position, hours per position, and hourly rate by position. A clean record separates strategy, creative, account management, production, media planning, and media buying work instead of grouping everything under one campaign label. That detail helps match time to the way agency rates are commonly benchmarked.
A practical entry can read: client, spring launch campaign, creative concepting, senior art director, 3.5 billable hours, $185 hourly rate, March 5, 2026. The same campaign can also include non-billable internal review, account check-ins, production coordination, and media plan revisions. Those distinctions make invoices clearer and keep project margin reviews from treating every hour as equal.
Advertising teams often work in hybrid patterns, with office time concentrated around pitches, client immersions, launches, and cross-discipline ideation. Execution work can continue across distributed schedules. Time records should reflect the work performed, the deliverable supported, and the team member responsible, not just whether the work happened in the office or remotely.
The common mistake is tracking collaboration days as a block, then losing the link between effort and output. A pitch day can include strategy alignment, creative review, production estimates, and client rehearsal. Separate entries preserve the story behind the time, which matters when a client questions scope, a producer reviews overages, or a manager compares planned capacity with actual effort.
A simple weekly total works for a one-person review or a quick internal check. It is enough when you only need to know whether a freelancer spent 6 hours on a concept deck or whether a small team stayed within a short task estimate. It fails when multiple roles, clients, rates, approvals, and billing decisions depend on the same time data.
Everhour fits the managed workflow when agency time needs approval rules, locked periods, corrected entries, weekly capacity, project assignments, roles, and team groups. Those controls help managers review time before billing or payroll, protect approved records from casual edits, and separate departments or account teams for cleaner reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Client, project, deliverable, role, person, date, hours, billable status, and rate category matter most. Agencies that bill or evaluate work by staff position need role-level detail because hourly-rate compensation uses staff position, hours per position, and hourly rate by position as core inputs.
Yes. A fixed-price engagement sets a negotiated fee for agreed deliverables, and that price stays constant regardless of the actual time used. Time tracking shows whether the scope was profitable, which deliverables caused overages, and which roles consumed more capacity than planned.
A weekly total is too thin for client billing, retainer burn review, and project profitability. Covered employers under the FLSA must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. Agency operations also need project and client context.
No. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. The method can be digital, manual, or integrated as long as the records are complete and accurate.
No. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Everhour Team Management lets agencies set approval workflows, lock time editing after approval or a chosen period, correct entries as admins, assign roles, group teams, and manage weekly capacity. Those controls keep agency time review organized before billing, payroll review, or client reporting.
Everhour Reporting turns logged time into customizable reports with columns for task, project, client, member, billable time, labor costs, profit, invoice status, and budget metrics. Agencies can export reports to CSV, Excel/XLSX, or PDF for client review, spreadsheet analysis, or archive needs.
Set team rules around approvals, locked time, capacity, roles, and project assignments. Everhour gives advertising teams a managed time record that supports cleaner billing and review.
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