Everhour turns agency time into reporting and billing records, while web teams keep client, project, and deliverable work organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A web agency needs time records that connect daily work to client outcomes. A useful entry names the client, project, task, and deliverable, then separates the type of work performed. Website projects rarely move in one straight line. Client requirements, interface design, coding, testing, maintenance, performance checks, and updates all create different time patterns.
That structure gives project leads a clean view of where the budget went. A designer might log 2.5 billable hours to a homepage layout, while a developer logs 1.25 billable hours to responsive fixes for the same client site. Internal planning, hiring, or agency meetings belong outside the client billable bucket so invoices and utilization reports do not inflate client work.
The most important agency decision is the billable versus non-billable split. Billable hours are charged to a client or counted against a retainer. Non-billable hours still matter because they show the cost of running the agency, mentoring staff, scoping new work, fixing internal systems, or preparing a proposal that has not become paid work.
Utilization rate usually uses billable hours divided by recorded hours or by a fixed available-hours base for the period. Pick one denominator and keep it consistent across reports. A web agency that changes the basis each month cannot compare designers, developers, project managers, and account leads fairly, especially when cross-functional teams share one launch.
U.S. wage-and-hour recordkeeping adds a payroll layer to agency tracking. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require one specific timekeeping form or system.
Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes. Weekend or holiday work does not create a federal premium by itself unless the weekly overtime rule applies or another law, policy, or contract requires it.
A free weekly total is enough for a solo agency owner who needs a quick record of this week's client work. It also works for a one-off reconciliation, such as checking how much time went into a landing page build before sending a small invoice. The record should still show client, project, task, date, hours, billable status, and a short work note.
A managed workflow becomes necessary when several people touch the same site, scope changes mid-project, or retainers need burn-down reporting. Everhour can keep time inside supported project tools and turn approved entries into reports, budgets, invoices, and team review. That gives agency leads a durable record for client billing, utilization, and workload planning instead of a disconnected timesheet file.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A practical agency entry includes date, person, client, project, task, deliverable, hours, billable status, and a concise work note. The deliverable field matters because web work spans discovery, design, coding, testing, maintenance, and updates. A task label alone often hides whether the team advanced a client-facing milestone or spent time on internal coordination.
Developers and designers should use the same client, project, and deliverable structure, but their task labels can reflect different work. Design entries can separate layouts, interface revisions, and feedback rounds. Development entries can separate coding, testing, performance fixes, and maintenance. Shared categories make reports comparable without forcing every role into identical task names.
Non-billable time includes internal administration, sales work before an agreement, general training, agency meetings, and other work that the client will not be charged for. Client meetings, design, coding, testing, maintenance, and updates can be billable when the agreement allows it. The tracking system should match the contract, retainer terms, or statement of work.
Retainer work still needs time records because the agency must know how fast the client is using the agreed capacity. Entries should connect each hour to a client, project, task, and deliverable, then mark whether it counts against the retainer. This makes retainer burn-down, overage review, and renewal pricing easier to defend.
Mixing internal work with client billable work distorts utilization fastest. Utilization rate commonly uses billable hours divided by recorded hours or available hours, so a bad billable flag changes the result. Agencies should also avoid vague catchall tasks such as "website work" because they hide whether effort went into design, coding, testing, maintenance, or client feedback.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with columns, grouping, filters, date ranges, and exports to CSV, Excel/XLSX, or PDF. Agency leads can review billable time, labor costs, profit, invoice status, and budget metrics by client, project, member, or task.
Everhour embeds time tracking controls inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Web teams can track time where tasks already live, then send entries into one reporting layer for budgets, billing, utilization, and invoices.
Track approved hours by client, project, task, and deliverable. Everhour Reporting gives web agencies clearer utilization, billing, and profitability records from the same time data.
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