Web agency projects mix billable delivery and internal work. Everhour keeps budget-aware time tracking close to project work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Web agencies need time records that show where effort went across clients, projects, tasks, and deliverables. A useful entry names the client, the website or retainer project, the task, the person, the date, and whether the time is billable. That level of detail separates client delivery from internal admin, sales support, training, and other non-billable work.
For U.S. employee records, the FLSA sets a federal baseline for covered employers. Records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. The law does not require one specific timekeeping system, but the method must be complete and accurate for covered nonexempt workers.
Agency work rarely fits one generic time bucket. Client meetings, discovery, interface design, coding, testing, performance monitoring, maintenance, and updates all create different billing and reporting questions. A designer may record 2 hours on homepage layout, while a developer records 3.5 hours on checkout testing under the same client project.
The same structure also protects the agency from muddy utilization numbers. Billable hours are time charged to a client. Non-billable hours are worked time that stays internal. Utilization rate is commonly calculated as billable hours divided by total recorded hours or by a fixed available-hours base for the period, so weak categories produce weak management reports.
The main tracking mistake for web agencies is recording time after the invoice problem appears. Scope changes, stakeholder feedback, testing rounds, and maintenance requests can consume budget before a project manager sees the pattern. Time entries need enough detail to show whether effort belongs to the original scope, an approved change, or non-billable cleanup.
Capacity signals matter because agency work often runs under deadline pressure. O*NET work-context responses for web developers show 63% reporting a typical work week of more than 40 hours and 58% reporting time pressure once a week or more but not every day. Those figures do not create a payroll rule, but they explain why workload reporting belongs next to project budgets.
A free time tool is enough when you need a clean weekly total, a one-time client summary, or a quick split between billable and non-billable work. It works for a small project when the same person tracks, reviews, and invoices the work. Keep payroll and time records for the required retention periods when employee wage records are involved.
A managed workflow fits agencies with several clients, project budgets, recurring retainers, approval steps, and handoffs to billing. Everhour Project Budgeting lets teams track time and money budgets, set recurring budget periods, use email alerts, and apply client-level budgets across multiple projects. That turns scattered entries into a working record for scope, utilization, and invoicing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A strong agency time entry includes the client, project, task, deliverable, date, person, time spent, and billable status. Add a short note when the work affects scope, such as a revision round, bug fix, testing pass, or maintenance request. That detail gives project managers enough context to review budget burn and prepare a client invoice.
Agencies should separate billable and non-billable time because utilization, pricing, and margin depend on that split. Billable time is charged to the client. Non-billable time covers internal meetings, admin, training, sales support, or other work that the agency does not invoice. Mixing the two makes project profitability and staffing decisions less reliable.
Separate categories should reflect how the agency sells and manages work. Common categories include client meetings, discovery, design, coding, testing, performance monitoring, maintenance, and updates. A retainer may also need support, strategy, and reporting categories. The goal is to make scope movement visible before the invoice or margin report arrives.
Covered employers must keep accurate records for employees covered by the FLSA minimum wage or overtime provisions, including hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Weekend website work does not automatically create federal overtime premium pay under the FLSA. For covered nonexempt employees, the federal overtime trigger is hours worked over 40 in a workweek, unless another law, policy, contract, or agreement adds a different rule. Saturday, Sunday, holiday, or rest-day work matters when it changes the weekly total.
Everhour Project Budgeting tracks hour-based and money-based budgets as team members log time. Agencies can set recurring budget periods for retainers, receive budget alerts at defined thresholds, and use client-level budgets across multiple projects when one client relationship has a shared spending limit.
Everhour can run standalone or inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Agency teams can track time against the tasks already used for design, development, testing, and maintenance, then keep the logged time in one reporting layer.
Track approved agency hours against project and client budgets, then carry the same records into billing review. Everhour connects budget-aware time tracking with the work that drives agency revenue.
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