Hourly projects depend on clean rates and budget control. Everhour connects tracked time to project billing workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need a clean way to record work performed on hourly projects and turn those records into billing, reporting, or payroll review inputs. The practical output is a time record that identifies who worked, the date, the project, the duration or start and stop times, whether the time is billable, and the rate that applies.
Hourly project work often sits between client billing and employee timekeeping. Time-and-materials work prices services from actual direct labor hours at agreed fixed hourly rates plus actual material costs. For U.S. nonexempt employees covered by the FLSA minimum wage or overtime provisions, employer records must also include hours worked each workday and total hours worked each workweek.
Each entry should carry enough detail to survive invoice review. A project timesheet entry can include the worker, date, duration or start and end times, project, billable flag, and an optional custom rate. Teams that use labor categories should store the category with the entry, because the correct hourly rate can differ by category under a contract or rate schedule.
The invoice-facing detail is narrower than the internal time record. Invoice time details can show the worker or contractor name, hourly rate charged, number of hours billed, and description, service, or custom text. Internal reports then separate time by worker, time by customer, and unbilled time so billing staff can find approved work that has not yet reached an invoice.
Hourly projects fail financially when rates, categories, or ceilings are vague. Federal time-and-materials contracts illustrate the discipline: fixed hourly rates are specified by labor category, and those rates include wages, overhead, general and administrative expense, and profit. Labor charges use the appropriate contract hourly rate multiplied by the number of direct labor hours performed.
A ceiling price creates the budget boundary. Federal time-and-materials and labor-hour contracts must include a ceiling price, and the contractor bears the risk of costs above that ceiling unless the ceiling is increased. Even outside federal contracting, the same operating habit is useful: track hours against a spending limit before the invoice surprises the client.
A one-off tracker is enough for a small hourly job with one worker, one rate, and a short invoice cycle. Enter the date, hours, project, billable status, rate, and note, then review unbilled time before sending the invoice. Employee records still need daily and weekly hours for covered nonexempt employees, even when the client invoice uses project totals.
A managed workflow becomes necessary when several people log time across projects, labor categories, recurring budgets, or client-level spending limits. Everhour Project Budgeting tracks hour-based or money-based budgets as people log time and expenses, sends threshold email alerts, supports recurring budget periods, and can prevent extra time logging after a budget is exceeded.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A complete entry identifies the worker, date, duration or start and stop times, project, billable status, rate, and a short description. Add the labor category when the contract uses category-based rates. For U.S. nonexempt employees covered by the FLSA minimum wage or overtime provisions, keep the daily hours and total weekly hours needed for recordkeeping.
Time-and-materials billing uses actual direct labor hours at agreed fixed hourly rates plus actual material costs. The labor charge follows the rate tied to the work performed, and the invoice detail can show the name, hourly rate, hours billed, and description or service text.
Assign the labor category before invoicing, not after the invoice is challenged. A federal time-and-materials contract specifies fixed hourly rates by labor category, with wages, overhead, general and administrative expense, and profit included in those rates. Category changes need support in the time record, because the category drives the rate.
No. Covered nonexempt employees must receive FLSA overtime pay at not less than one and one-half times the regular rate for hours worked over 40 in a fixed 168-hour workweek. Hours may not be averaged across two or more workweeks for FLSA overtime purposes.
Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Project billing records may need longer retention under a contract, accounting policy, or client requirement.
Everhour Project Budgeting tracks hour-based and money-based budgets in real time as people log time and expenses. Admins can set recurring budget periods, use 75%, 90%, 100%, or custom threshold email alerts, and enable budget protection that stops timers or prevents additional logging after a budget is exceeded.
Set project budgets before hourly work starts, then watch logged time against the limit. Everhour Project Budgeting adds recurring periods, threshold alerts, and budget protection so project hours stay tied to spend.
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