Everhour gives marketing agencies structured time tracking, while client accounts and campaigns need clean labor records by project and task.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Marketing agencies use timesheets to see where time goes across client accounts, campaigns, retainers, and one-off projects. A useful record does more than total hours at the end of the week. It ties work to the client, the campaign, the task, and the person doing the work, so account leads can compare effort against scope and budget.
A practical week can include strategy calls, ad copy, design review, media buying, analytics, and client service on the same account. Separate entries prevent one large weekly total from hiding the difference between billable campaign work, internal coordination, and account management. That detail matters when a client questions an invoice or a project lead needs to explain budget burn.
A marketing agency timesheet should capture date, person, client, account or campaign, project, task, billable status, hours worked, and a short note when the entry needs context. For U.S. payroll review, covered employers also need accurate records for each nonexempt worker, including hours worked each day and total hours worked each workweek.
Agency work often involves budgets, contracts, media plans, creative direction, cost estimates, and profit-loss review. Time records should therefore separate work types that affect different decisions. A sample entry such as "Acme Retail, spring paid search, campaign setup, billable, 2.5 hours" supports client billing, campaign margin review, and future estimating better than "Acme, marketing, 2.5 hours."
Marketing teams often lose visibility when everyone tracks time in different categories. Creative, sales, finance, executives, and client-service staff all touch agency delivery, so shared client, project, and task labels keep reports comparable. O*NET reports that 70% of marketing-manager respondents rate teamwork as extremely important, which makes consistent team categories more useful than private notes.
Long workweeks also create capacity risk. O*NET reports that 81% of marketing-manager respondents describe a typical workweek as more than 40 hours. That figure does not create a payroll rule by itself, but it shows why agency leaders need daily and weekly visibility. For covered nonexempt employees, FLSA overtime applies after 40 hours worked in a fixed 168-hour workweek at at least 1.5 times the regular rate.
A free timesheet is enough when a freelancer or small agency needs a clean weekly record for one client, one campaign, or one short project. It works for a quick total, a backup note for an invoice, or a simple review of where a few hours went during the week.
A managed workflow becomes necessary when multiple people serve the same account, budgets reset by retainer period, managers approve time, and payroll or billing depends on clean records. Everhour Team Management supports that setup with roles, project assignments, team groups, weekly capacity, approval workflow, lock rules, and admin time correction before reports or invoices use the data.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use categories that match how the agency sells and manages work: client, campaign, project, task, role, billable status, and date. Keep task labels specific enough to separate strategy, creative, media buying, analytics, account management, and internal work. Consistent categories make account reports, budget checks, and staffing reviews easier to compare across teams.
Yes, agency timesheets should track retainers and fixed-fee projects because labor effort still affects margin, capacity, and future pricing. The invoice may stay fixed, but the tracked time shows whether the scope matched the fee. Separate billable client work from internal rework, sales support, and administrative time so the agency can see the real cost of delivery.
One weekly total is too thin for client billing, budget control, and campaign review. It can show total workload, but it cannot explain which client, campaign, or task used the time. For U.S. covered nonexempt employees, employer records must also include hours worked each day and total hours worked each workweek, regardless of the app or format used.
Blending billable and non-billable work under the same client entry hides margin problems. Account service, creative production, media tasks, and internal meetings affect cost differently. A timesheet that separates billable status and task type helps agency leaders see whether a client is overusing account time, requesting extra revisions, or consuming budget through coordination instead of deliverables.
No specific federal timesheet format is required under the FLSA. Covered employers must keep accurate records for nonexempt workers, including daily hours worked and total hours worked each workweek. Payroll records generally need to be kept for at least three years, while wage-computation records such as time cards and work schedules should generally be kept for two years.
Everhour Team Management lets agencies use roles, project assignments, team groups, weekly capacity, approval workflow, lock rules, and admin time correction. Managers can review submitted time before billing or payroll work uses it, then keep approved periods protected from routine edits.
Everhour Reporting turns logged time, budgets, costs, and project data into reports with columns, grouping, filters, date ranges, and exports. Agencies can review time by client, project, member, billable time, labor cost, budget metrics, and invoice status to understand account performance.
Track approved agency hours by client, campaign, project, and team. Everhour Team Management keeps assignments, capacity, approvals, and locked periods organized before time feeds billing and reporting.
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