Everhour tracks billable project time for invoicing, while small business owners keep client, payroll, and budget records organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use a billable hours tracker when you need a clear record of work performed for each client, project, or service. A useful entry shows the client or project, the service performed, work notes, time amount or start and end times, billable status, and the billing rate model. For a small consulting job, one entry might show strategy work for Client A, 2.5 hours, unbilled, at a project hourly rate.
The same records also help you see where the business spends time outside client work. Non-billable admin, sales calls, internal planning, and revisions outside scope should stay visible even when they never reach an invoice. That separation keeps client invoices cleaner and gives you a practical view of utilization, project cost, and workload across the week.
Small businesses commonly bill tracked time through standard rates, one project-wide hourly rate, team-member rates, service rates, or flat-rate projects. The tracker should match the way you sell the work. A design studio may use service rates for brand strategy and production work, while an owner-led consulting business may use one hourly rate per client engagement.
Flat-rate projects still benefit from time tracking because tracked hours show whether the fixed fee covers the work. Compare actual hours with estimated hours by project or service, then review the percentage of budget used before the project is complete. That comparison helps you adjust scope, renegotiate repeat work, or price the next engagement with better cost data.
The most common small-business mistake is mixing billed, unbilled, and non-billable time in one loose list. Billable time should move from unbilled to billed when it appears on an invoice. Non-billable time should remain available for internal reporting, but it should not be available to invoice to a client. That status change prevents double billing and missed revenue.
U.S. payroll records need separate attention when you have employees. For FLSA-covered employers, records for each nonexempt worker must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping system, but the records must be complete and accurate. Payroll records must be kept for at least three years, and wage-computation records such as time cards and schedules for two years.
A free or one-off tracker works for a solo owner who needs to total this week's client hours and create a simple invoice. It is enough when entries are few, rates are stable, and nobody else needs to approve, correct, or export the time. The tracker should still leave you with client, project, date range, notes, billable status, and billed status.
A managed workflow becomes necessary when tracked time feeds invoices, payroll review, project budgets, and profitability reports. Everhour Time Tracking captures task and project hours through timers or manual entries, works inside supported project tools, and feeds timesheets, reports, budgets, invoices, and payroll review. That structure matters once multiple people log time, managers approve periods, and old entries need to stay locked.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A practical billable time entry needs the client or project, service or task, work notes, date, time amount or start and end times, billable status, and the rate used for billing. Those fields let you filter unbilled time by client and date range, explain the work on an invoice, and separate internal work from client-chargeable time.
Track by client and project when you handle more than one assignment for the same client. Client-level tracking helps with invoicing and relationship totals, while project-level tracking shows scope, budget use, and profitability. A single-client monthly retainer can still use projects for strategy, production, support, or other services.
Yes. A flat-rate project bills a fixed amount regardless of hours, but tracked time shows the real cost of delivering the work. Compare actual hours with estimated hours by service or phase, then use the result to protect margins on similar future projects.
Mark billable entries as unbilled until they appear on an invoice, then mark them as billed when the invoice is generated. Keep non-billable entries separate so internal work never reaches the client invoice. This status discipline also helps you find earned time that has not been invoiced yet.
FLSA-covered employers must keep records showing hours worked each workday and total hours worked each workweek for each nonexempt worker covered by the minimum wage or overtime provisions. The federal rule does not require one specific system. The method can be digital, manual, or another complete and accurate format.
Everhour Time Tracking lets owners and teams record task and project hours with live timers or manual entries. Those hours can feed timesheets, reports, budgets, invoices, and payroll review, with admin controls for approvals, locked periods, reminders, and timer rules.
Everhour Reporting turns logged time, costs, budgets, and project data into reports that can compare billable and non-billable time, labor costs, revenue, profit, and margins by project. Owners can export reports to CSV, Excel/XLSX, or PDF for spreadsheet review or records.
Track client and project hours with timers or manual entries, approve time before billing or payroll review, and turn logged work into invoices and reports with Everhour.
14-day free trial · No credit card · Cancel anytime
