Researchers split time across grants, clients, tasks, and roles. Everhour keeps tracking structured for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
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The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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This page is for researchers who need a clean record of time spent on funded projects, client engagements, contract research, consulting, or internal research work. A useful entry connects the time to the client, award, project, task, role, and date so another person can understand why the time belongs there.
A contract research entry can read like this: 2.5 hours, Acme Labs, oncology literature review, senior researcher, billable, $125 hourly rate. A sponsored research entry can focus on the award, activity category, and effort allocation instead of a client invoice line.
Researchers often track time for two different systems. Client and contract work usually needs billable hours by client, project, task, and labor category because time-and-materials contracts bill direct labor hours at specified fixed hourly rates, with materials paid at actual cost.
U.S. federally funded research has a different recordkeeping purpose. Salary and wage charges to an award must be based on records that accurately reflect work performed and support allocation across awards, direct and indirect work, and other cost objectives. Budget estimates made before work is performed are not enough by themselves for final salary support.
A strong research time record names the work performed, not just the project label. Useful task descriptions include protocol development, report drafting, project-specific data management, subject coordination, consultation with colleagues or graduate students, and relevant meetings or conferences tied to the agreement.
Faculty effort records can use percentage distribution because academic research, teaching, service, and administration often overlap. Nonexempt research staff need wage-and-hour records that show hours worked each workday and total hours worked each workweek when covered by FLSA minimum wage or overtime provisions.
A one-off weekly total is enough for a quick internal check or a simple client summary. Managed research work needs a durable system when time affects payroll, client billing, award allocation, labor categories, approvals, or a later audit trail.
Everhour Team Management fits that workflow by giving teams lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflows, roles, project assignments, team groups, and team-wide policy defaults. That structure keeps research hours consistent before they move into billing, payroll review, or sponsor reporting.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Billable research time should match the client, contract, or award terms. Common entries include literature review, protocol development, data management, report writing, subject coordination, project meetings, and analysis work tied to the engagement. Internal training, general administration, or unrelated academic service should stay separate unless the agreement treats that work as billable.
Contract research and consulting work usually need hours because invoices often rely on direct labor hours, labor category, and hourly rate. Sponsored academic research can use effort percentages where institutional rules allow it, especially for faculty whose research, teaching, service, and administration are intermingled.
Budgeted time supports planning, staffing, and interim accounting. It does not by itself support final federal salary charges. Federal award personnel charges need records that accurately reflect work performed, and interim estimates must be adjusted through after-the-fact review when final charges differ.
For nonexempt research staff covered by FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Payroll records must be preserved for at least three years, and basic time and earnings records such as time cards or sheets must be preserved for at least two years.
The FLSA does not require premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless another law, policy, or agreement adds a different rule.
Everhour Team Management lets admins set lock rules, approve submitted time, correct entries for team members, assign roles, group teams, and manage weekly capacity. Research managers can review time before it feeds billing, payroll review, or award-related reporting.
Everhour can track time standalone or inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Researchers can log time against project tasks while the tracked hours flow into one reporting layer for budgets, utilization, and billing.
Move recurring research work into approved timesheets, capacity controls, and project assignments. Everhour Team Management keeps tracked time reviewable before billing, payroll, or sponsor reporting.
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