Everhour turns tracked social media work into reports for billing and budgets, while managers keep client activity organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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A social media manager needs more than a weekly total. Each billable entry should show the client or account, the campaign or project, the task category, the date, the time spent, and a short work note. A clear record can separate Instagram content planning for one client from LinkedIn community management for another client on the same day.
Agency and freelance work make that structure necessary. Advertising work is often organized around client accounts and campaign budgets, and tracked time supports both invoicing and cost control. A good billable-hours record gives the client enough detail to understand the charge without turning every post, comment, or metric check into an unreadable line item.
Social media managers commonly track strategy, campaign execution, content planning, content production, community management, analytics, and reporting as separate categories. Those categories reflect the way the work actually happens. Writing captions, answering audience questions, reviewing campaign KPIs, and preparing a monthly performance recap are different activities with different billing and budget implications.
Analytics deserves its own time category because social media and search marketing work often includes visits, page views, traffic mix, click-through rate, conversions, cost per acquisition, and cost per click. Treating reporting as a small afterthought hides the time required to collect data, interpret performance, and explain recommendations to the client.
A line that says "social media work, 6 hours" creates billing friction. The client cannot see whether the time went to content creation, monitoring, engagement, or reporting. A better record says "Client A, Spring launch campaign, community management, 1.5 hours, monitored comments and responded to product questions."
The tracker should also keep internal and billable work separate. A freelance social media manager may track proposal calls, admin, and professional development, but those hours do not automatically belong on a client invoice. A team member at an agency may track the same activities for utilization, while only approved client campaign work becomes billable time.
A free tracker is enough for a solo social media manager who needs a one-off weekly total, a simple client summary, or a clean CSV for a single invoice. It works when the client list is short, billing rules are simple, and the same person records, reviews, and sends the invoice.
A managed workflow becomes necessary when tracked time feeds client invoices, campaign budgets, team utilization, and approval review. Everhour can keep social media work inside project tools, then turn logged time into customizable reports with columns, grouping, filters, date ranges, and exports for billing or budget review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Billable social media hours usually include approved client work such as strategy planning, campaign setup, content creation, scheduling, community management, analytics review, and client reporting. Internal admin, sales calls, training, and general business development should stay separate unless the client contract specifically makes them billable.
Use all three when billing needs detail. The client identifies who pays, the campaign or project shows the budget bucket, and the task category explains the work performed. A simple structure such as client, campaign, content creation, community management, analytics, and reporting keeps invoices readable.
Each entry should name the client or account, campaign or project, task type, date, time spent, and a short work note. Vague labels like "posting" or "account work" create disputes because they hide the work behind the hours. Short, specific notes make the invoice easier to approve.
Covered employers under the FLSA must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping system. Billing records and payroll records can overlap, but they serve different purposes.
The FLSA does not require premium pay solely because covered nonexempt employees work on Saturday, Sunday, a holiday, or a regular rest day. Federal overtime applies after more than 40 hours worked in a fixed 168-hour workweek, unless another law, policy, or agreement gives a higher benefit.
Everhour Reporting turns logged social media time into customizable reports with 45+ columns, filters, grouping, date ranges, and exports. A manager can review hours by client, campaign, member, billable time, cost, invoice status, or budget before sending client billing details.
Track approved client work by campaign, review billable hours with Everhour Reporting, and export clear summaries for invoices, budget checks, and profitability review.
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