Team hours need daily detail and weekly totals. Everhour turns approved time into payroll and billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Use this page to collect hours for several employees in the same weekly view, then review each person's daily hours, weekly total, project hours, and approval status. A team format works better than separate files when a manager needs to compare missing days, unusual totals, and work assigned across clients or internal projects.
For U.S. wage-and-hour records, covered employers must keep accurate records for nonexempt workers covered by the FLSA minimum wage or overtime provisions. Those records must include hours worked each workday and total hours worked each workweek. The FLSA does not require one specific form or system, so the template matters because it must stay complete and accurate.
A multiple employee timesheet should give each employee a row or section, with dates across the week, regular work entries, project or client labels, billable status when billing applies, and a weekly total. Add an approval field so managers can mark submitted, approved, rejected, or corrected time without losing the original review trail.
Keep the workweek fixed. Under the FLSA, a workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, or 168 hours. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes.
The most common template mistake is mixing dates from two workweeks in one team total. That breaks overtime review because federal overtime is weekly, not monthly, pay-period, or project-based. A Saturday or holiday entry does not create federal overtime premium pay by itself, unless weekly overtime is triggered or another law, policy, contract, or agreement applies.
Another mistake is using one total column without daily detail. A weekly number may help with budgets, but it does not satisfy the need to see hours worked each workday for covered nonexempt employees under FLSA recordkeeping rules. Keep daily columns visible, and preserve payroll records for at least three years and basic time and earnings records for at least two years.
A free template is enough when you need a one-time weekly file, a small team review, or a clean attachment for payroll notes. It works best when one person owns edits, the workweek is clear, and the team agrees on project names, client names, and billable labels before hours are entered.
A managed workflow becomes necessary when time changes after submission, several managers approve different teams, or tracked hours feed invoices and payroll review. Everhour Timesheets collect weekly project hours and working hours by person, let users submit time, and let managers approve, reject, partially approve, or lock entries after review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A team timesheet should include employee name, work dates, daily hours worked, total hours worked each workweek, project or client, billable status when relevant, notes, and approval status. For covered nonexempt employees under the FLSA minimum wage or overtime provisions, the daily and weekly hours fields are the core wage-and-hour recordkeeping fields.
One template can support both uses if it separates payroll fields from billing fields. Payroll review needs daily hours, weekly totals, worker classification context, and approval status. Client billing needs project, client, task, billable status, rate, and invoice notes. Keep both sets clear so a billing edit does not overwrite payroll records.
A team template should use the employer's fixed, regularly recurring workweek for each employee included in that review. The FLSA workweek is 168 hours made up of seven consecutive 24-hour periods. Hours may not be averaged across two or more workweeks for FLSA overtime purposes.
A weekend column should record hours actually worked on that day, but the FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Covered nonexempt employees receive federal overtime when hours worked exceed 40 in a workweek, unless another law, policy, contract, or agreement gives a different premium.
Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. A team timesheet should be stored where approved records, corrections, and payroll support can be retrieved for the full required period.
Everhour Timesheets collect weekly project hours and working hours by person for payroll, billing, or reporting review. Team members can submit time, and managers can approve, reject, partially approve, or lock submitted entries so reviewed time stays protected from ordinary edits.
Everhour can run standalone or inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Tracked time stays connected to tasks and projects, then flows into reports, budgets, utilization views, billing, and invoices.
Use Everhour Timesheets to collect weekly project and working hours, review submissions, lock approved entries, and keep payroll or billing records tied to approved time.
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