Everhour supports subcontractor time tracking, reporting, and billing when job hours need to become defensible project records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A subcontractor timesheet should help you record the hours tied to a specific job, project, phase, or work element. For time-and-materials or labor-hour work, billable labor commonly uses direct labor hours multiplied by the applicable contract hourly rate. The timesheet needs enough detail to show who worked, where the time belongs, which labor category or rate applies, and which date the work occurred.
Subcontractor businesses also use timesheets for payroll and cost control. If the business employs nonexempt workers covered by the FLSA minimum wage or overtime provisions, records must include hours worked each day and total hours worked each workweek. The FLSA does not require one specific timekeeping system, but covered employers need complete and accurate records that support payroll, billing, and later review.
Subcontractor time is rarely just a daily total. A useful record connects each entry to a job code, task, labor category, or work breakdown structure. That structure helps show which work, resources, and tasks produced the cost. For a construction subcontractor, a Tuesday entry can separate framing labor from site cleanup, equipment setup, or punch-list work instead of burying the whole day under one project total.
Time-and-materials work also needs the right rate context. Federal time-and-materials contract hourly rates include wages, indirect costs, general and administrative expense, and profit, so the assigned labor rate matters as much as the hours. Materials and other direct costs belong beside labor when the contract allows reimbursement for direct materials, certain subcontracts, travel, computer usage, other direct costs, or applicable indirect costs.
A subcontractor invoice becomes harder to defend when the timesheet only says "8 hours" with no job, labor category, or work description. Federal time-and-materials or labor-hour vouchers can require individual daily job timekeeping records, labor-category qualification records, or other evidence approved by the contracting officer. Private projects use different contract language, but the same practical issue remains: vague time entries slow approval.
Overtime needs separate attention. Under the federal time-and-materials clause, hourly rates generally do not change simply because work was overtime unless the contract schedule provides overtime rates. Overtime premium reimbursement requires approval where applicable. For payroll, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate.
A free timesheet is enough when you need a clean weekly total, a small job recap, or a basic backup for a single invoice. It works for a short subcontractor engagement when the contract does not require a deeper approval trail and the person reviewing the invoice only needs dates, hours, rates, and short work notes.
A managed workflow fits recurring subcontractor work, multi-person crews, government voucher support, or projects where actual costs must be compared with estimates. Everhour can keep time entries tied to projects and tasks, then turn them into reports with grouping, filters, date ranges, and exports. That creates a steadier record for billing review, job costing, and future estimate updates.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A subcontractor timesheet should show the worker, date, project or job code, task or work element, hours, labor category or rate, and enough notes to support the billed work. Time-and-materials and labor-hour work needs this detail because the invoice depends on direct labor hours and the applicable contract hourly rate.
Time-and-materials work pairs direct labor hours with reimbursable materials and other direct costs when the contract allows them. Keep labor entries separate from materials, then attach or reference material costs, travel, computer usage, subcontract costs, or other direct costs according to the contract. Mixing labor and materials in one note creates review problems.
One timesheet can cover several job sites if each entry clearly identifies the job, project, phase, or work breakdown element. Separate coding matters because project-based subcontractor work is easier to budget and review when recorded time maps to the work elements used in the estimate.
The required detail depends on the purpose. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each day and total hours worked each workweek. For federal time-and-materials or labor-hour vouchers, individual daily job timekeeping records or other approved evidence can be required to substantiate reimbursed subcontractor hours.
The most common delay comes from entries that lack a job code, labor category, rate, or work description. Reviewers cannot match the billed labor to the contract schedule or project scope. Overtime creates another delay when the invoice applies a premium rate without a contract schedule provision or required approval.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns, filters, grouping, date ranges, and exports. A subcontractor team can group hours by project, member, task, client, billable time, labor cost, budget metric, or invoice status before billing review.
Track subcontractor time against projects and tasks, then use Everhour Reporting to review grouped hours, costs, budget data, and exportable records before billing or project closeout.
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