Architecture and engineering work crosses phases, contracts, and sites, and Everhour keeps task and project hours organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Architecture and engineering firms need time records that show more than a weekly total. A useful entry ties each hour to the client, project, phase, task, and person who performed the work. That structure supports billing, project review, utilization analysis, and payroll checks without forcing managers to rebuild the week from notes, calendars, or email threads.
A practical weekly record separates schematic design, design development, construction documents, bid or negotiation support, and construction phase work when those phases apply. It also distinguishes office production from site visits, because architects and civil engineers commonly move between office settings and construction sites. Clear entries help principals see where effort went before a deadline compresses the schedule.
Architecture work often moves through recognizable service phases, with deliverables such as study drawings, specifications, bid documents, construction documents, and construction administration. Time tracking should follow that structure. A line such as "Project A, construction documents, wall section revisions, 3.5 hours" gives a reviewer more value than "drafting, 3.5 hours."
Engineering firms need the same discipline when work is split across analysis, coordination, field observation, drawings, and review cycles. Project management depends on scope, schedule, and budget, so time entries should show the work package consuming budget. Entries also need enough context to explain rework, consultant coordination, or client-driven changes without turning every time note into a long memo.
Contract and cost coding matter when labor must be tied to a specific agreement, phase, or funding source. Federal time-and-materials contracts use direct labor hours at specified fixed hourly rates plus actual material costs, and FAR 31.202 requires direct costs of a contract to be charged directly to that contract. A wrong project code can become a billing and audit problem.
Payroll records have a different purpose. Under the FLSA federal baseline, covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay.
A free one-off log is enough when a solo architect or engineer needs to total a short week, reconstruct a single invoice, or check whether a project phase is consuming more hours than expected. The record still needs useful detail: client, project, phase, task, date, person, billable status, and notes that explain the work performed.
A managed workflow becomes necessary when several people track time across active projects, consultants, deadlines, and contract codes. Everhour Time Tracking captures task and project hours through timers or manual entries, feeds timesheets, reporting, budgeting, invoicing, and payroll review, and gives admins approvals, locked periods, reminders, and timer rules before records move downstream.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A strong entry includes the date, person, client, project, phase, task, hours, billable status, and a short work note. Phase and task matter because design work moves through schematic design, design development, construction documents, bid or negotiation support, and construction phase services. Contract or cost code fields are useful when the firm bills by agreement, phase, or funding source.
Separate them when the distinction affects billing, budgets, staffing review, or contract reporting. Architects and civil engineers commonly split time between office work and construction sites, so a firm benefits from seeing where labor goes. A site visit entry should name the project, date, purpose, travel or meeting context if tracked by policy, and the phase it supports.
Extra deadline work does not automatically create premium pay under the FLSA federal baseline. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate. The FLSA does not require premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime is triggered or another law or agreement applies.
Contract coding connects labor to the agreement that pays for the work. For federal or cost-reimbursable work, FAR 31.202 requires direct costs of a contract to be charged directly to that contract. Project-level and contract-level labor coding also helps managers compare hours against scope, schedule, and budget before an overrun appears on an invoice.
Under FLSA recordkeeping guidance, covered employers must preserve payroll records for at least three years. Basic time and earnings records, such as daily start and stop time cards or sheets used for wage computation, must be preserved for at least two years. State law, contract terms, or firm policy can require longer retention.
Everhour Time Tracking lets team members record task and project hours with live timers or manual entries, including inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Those hours feed timesheets, budgets, invoices, reporting, and payroll review instead of staying in disconnected notes.
Everhour Timesheets collect project hours and working hours by person for weekly review. Managers can approve, reject, or partially approve submitted time, and submitted or approved time is protected from regular edits unless withdrawn or rejected. That approval trail helps clean up billing and payroll review before records are exported.
Track task and project hours before invoices, budgets, and payroll review need them. Everhour gives architecture and engineering firms cleaner records from daily work to approved timesheets.
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