Everhour tracks team hours by project and task, so capacity planning starts from current work instead of late timesheet cleanup.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Team capacity tracking helps you compare available working time with assigned project work. A manager can see whether a designer has 30 project hours planned, 8 hours of internal work, and no practical room for another client request. The useful output is a weekly view that separates planned capacity, tracked project hours, and remaining time.
For U.S. payroll review, capacity records should not blur legal timekeeping basics. The FLSA requires covered employers to keep accurate records for non-exempt workers, and records for employees covered by its minimum wage or overtime provisions must show hours worked each workday plus total hours worked each workweek.
Availability is the time a person can work. Utilization is the share of that time spent on billable or assigned project work. A full calendar does not always mean productive capacity. Meetings, support, rework, training, and internal administration all reduce the hours available for client or delivery work.
A practical capacity record tags time by project, client, task, and billable status. That structure lets you see a developer with 40 tracked hours but only 26 billable hours, or a consultant who spent 10 hours on unpaid scope changes. Without those categories, the total hours number hides the staffing decision you need to make.
Capacity tracking works best when every person reports against the same fixed workweek. Under the FLSA, a workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, totaling 168 hours. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate.
Federal overtime is weekly, not daily, and hours cannot be averaged across two or more workweeks for FLSA overtime purposes. Weekend or holiday work does not create federal premium pay by itself unless the weekly overtime rule applies or another law, policy, contract, or agreement requires it.
A one-off weekly capacity check is enough for a small team that needs a quick answer before assigning work. Enter each person's available hours, subtract known project commitments, and look for overload before the week starts. That approach works for short planning conversations and simple staffing choices.
A managed workflow becomes necessary when capacity affects payroll, billing, budgets, or client commitments. Everhour Time Tracking captures task and project hours through timers or manual entries, works inside supported project tools, and feeds timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules to keep the weekly record usable after work is done.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Team capacity means the usable work time available across a team during a defined period, usually a week. A useful capacity view compares available hours with assigned project work, internal work, billable time, non-billable time, and time off. The result shows whether the team can absorb new work without overloading specific people.
A team should track capacity against projects, clients, tasks, and billable status instead of relying on one total hours field. Time off, internal administration, meetings, and support work should stay visible because they reduce available delivery time. Reusing the same hour in both planned work and completed work creates inflated capacity.
Team capacity tracking is a planning and reporting workflow. Employee monitoring focuses on observing worker activity. U.S. privacy obligations are sectoral and state-dependent, and businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. Companies should collect only needed employee information, protect it, and dispose of it securely.
Capacity data used for payroll needs the same daily and weekly time detail as the underlying wage record. For workers covered by the FLSA minimum wage or overtime provisions, that means each workday's hours worked and the total hours worked for the workweek. Payroll records must be kept for at least three years, while basic time and earnings records must be kept for at least two years.
The biggest mistake is treating total tracked hours as available capacity. A person with 40 tracked hours may have 12 hours of meetings, 6 hours of non-billable support, and 4 hours of rework. The staffing question depends on remaining usable time by project and role, not the weekly total alone.
Everhour Time Tracking logs task and project hours through live timers or manual entries, including work tracked inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries feed timesheets, reports, budgets, invoices, and payroll review from the same time record.
Everhour supports timesheet approval, locked periods, reminders, and timer rules. Managers can review submitted time, approve or reject entries, and keep approved time protected from regular member edits, which makes the weekly capacity record more reliable for reporting and handoff.
Track approved hours by project, task, and person before staffing decisions reach payroll or billing. Everhour connects timers, timesheets, reporting, and approvals into one capacity workflow.
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