Everhour supports project time tracking with team controls, approvals, and reporting for work that needs clean records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Project time tracking gives you a practical record of where hours went during the week. A useful entry names the project, the task, the person, the date, the time spent, and whether the time is billable. That structure helps owners, project managers, and finance teams compare planned work with actual effort without rebuilding the week from memory.
For U.S. employers, project tracking can also support payroll review when employee time records are involved. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The law does not require one specific timekeeping system, but the record must be complete and accurate.
Project-level totals answer one question: how much time the project used. Task-level tracking answers a better question: which work consumed the budget. A design project, for example, may need separate entries for kickoff, wireframes, revisions, client calls, and handoff. That detail gives managers a cleaner basis for estimating the next project.
Billable status matters just as much as the task name. Client work, internal meetings, rework, admin time, and training should not collapse into one bucket. A project can look profitable at the total-hours level while losing margin because too many non-billable hours sit inside delivery work. Separate labels make the difference visible before invoicing.
A strong project time record keeps the workweek clear. Under the FLSA federal baseline, a workweek is a fixed, regularly recurring period of 168 hours, and hours may not be averaged across two or more workweeks for FLSA overtime purposes. Unless exempt, covered employees must receive overtime pay after 40 hours in a workweek at at least 1.5 times the regular rate.
Weekend and holiday entries need context, not automatic premium treatment. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law or agreement applies. Project time records should preserve the date and weekly total so payroll can apply the correct rule.
A free one-week tracker is enough when you need a quick project total, a rough client estimate, or a short invoice backup. It breaks down when several people track the same project, managers need approvals, or billing depends on locked records rather than editable notes. At that point, the workflow needs a system of record.
Everhour Team Management covers that ongoing layer with approval workflows, locked periods, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, team groups, and team-wide policy defaults. Those controls help a team move from informal project totals to reviewed records for billing, payroll, budgets, and capacity planning.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Project time tracking should include the person, date, project, task, time spent, billable status, and notes when the work needs explanation. Employee records used for U.S. wage-and-hour review should also support daily hours worked and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
Project time tracking and payroll timekeeping overlap, but they serve different reviews. Project tracking explains where work was spent by client, project, and task. Payroll timekeeping verifies hours worked for pay. For covered non-exempt employees under the FLSA, employer records must include daily hours worked and total hours worked each workweek.
Task-level tracking gives better project control when budgets, billing, or estimates matter. Project-only totals work for simple internal summaries, but they hide the work that caused overruns. A good setup uses projects for the main budget and tasks for the actual activities, such as development, review, meetings, revisions, and delivery.
The most common billing mistake is mixing billable and non-billable time in one total. That forces someone to reconstruct the invoice from comments, calendars, and memory. Separate billable status at the time-entry level, then review the weekly total before the invoice or payroll file uses it.
Under the federal FLSA recordkeeping baseline, employers must preserve payroll records for at least three years. Basic time and earnings records, including daily start and stop time cards or sheets, must be kept for at least two years. State rules, contracts, or internal policies can require longer retention.
Everhour Team Management lets admins set lock rules, approve timesheets, correct time entries, assign roles, group team members, and apply personal tracking limits. That gives managers a reviewed record before project hours move into billing, payroll review, or capacity planning.
Everhour Reporting turns logged project time into customizable reports with columns, grouping, filters, date ranges, and export options. Teams can review billable time, labor costs, budgets, invoice status, project progress, and member-level activity without rebuilding reports from raw timesheet entries.
Track approved project hours with Everhour Team Management, then use locked records, roles, limits, and approvals to support billing, payroll review, and capacity planning.
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