Legal billing needs matter-level time detail, and Everhour keeps tracked work connected to reports and invoices.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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You need a record that turns legal work into a billable, reviewable entry. For legal professionals, that means more than a start time and a stop time. Each entry should identify the client, matter, timekeeper, date, task or activity, duration, rate basis, billable status, and any expense connected to the work.
A lawyer working under ABA Model Rule 1.5 must communicate the scope of representation and the basis or rate of fees and expenses, preferably in writing, before or within a reasonable time after starting representation unless the client is regularly represented on the same basis. Time records support that agreement by showing the work performed against the matter terms.
A client-readable entry states the action, the subject, and the billing treatment. A practical line can read: Matter A, paralegal, document review, 1.2 hours, billable, deposition summaries. Separate entries should cover a status call, drafting session, research task, or expense review when those activities belong to different work types or matters.
UTBMS supports this structure in electronic legal invoices by classifying services with task codes, activity codes, and expense codes. Its task-based approach also allows several entries for one matter on the same day because work can be aggregated by work type. Corporate-client e-billing may also require LEDES 1998B, an ASCII pipe-delimited format with 24 fields.
The biggest billing mistake is treating elapsed time as billable time for every matter touched. ABA Formal Opinion 93-379 says a lawyer may not bill more than the actual time spent, except for agreed rounding to minimum periods such as one-quarter hour or one-tenth hour. A four-hour block serving three clients remains four total hours, allocated across the matters.
Sparse descriptions create another problem. ABA Formal Opinion 93-379 says an hourly bill with only a total dollar figure for unidentified professional services will often fail to give the client enough information to understand the charge. Strong entries name the matter work with enough detail for billing review while avoiding unnecessary personal information in internal notes.
A one-off tracker is enough for a solo lawyer, contract attorney, or paralegal who needs to record a small set of matter entries and produce a clean total for billing review. It also works for reconstructing time from a calendar, email, notes, documents, tasks, communications, a timer, mobile entries, and manual entries before finalizing a bill.
A managed workflow becomes necessary when several timekeepers contribute to the same client, rates differ by matter or activity, non-billable time needs review, and partners need reporting before invoices go out. Everhour fits that workflow by collecting tracked time into reports that can be grouped, filtered, exported, or scheduled for billing and profitability review.
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A complete legal time entry should identify the client, matter, timekeeper, date, task or activity, description, duration, rate or fee basis, billable status, and expense when applicable. That structure supports hourly billing, matter review, and e-billing. The description should explain the professional service well enough for the client to understand the charge.
No. ABA Formal Opinion 93-379 states that a lawyer who spends four hours on behalf of three clients has not earned twelve billable hours. The time must be allocated to the matters based on the actual time spent for each client, with only agreed minimum-period rounding applied where the fee arrangement permits it.
UTBMS task, activity, and expense codes belong in the record when the client or e-billing process requires coded entries. LEDES 1998B is a 24-field ASCII pipe-delimited invoice format widely used in U.S. legal e-billing. A firm that bills corporate clients should confirm the client's billing guidelines before final invoice submission.
ABA Formal Opinion 93-379 permits billing by minimum time periods, such as one-tenth hour or one-quarter hour, only as agreed rounding. The entry still needs to reflect the actual time spent as the starting point. Rounding should match the engagement terms, client billing guidelines, and the firm's written policy.
For the U.S. federal baseline, covered employers must record daily hours worked and total hours worked each workweek for employees covered by FLSA minimum wage or overtime provisions. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Keep payroll records at least three years and basic time and earnings records at least two years.
Everhour Reporting gives legal teams customizable reports with 45+ columns, so partners can review client, project, member, comments, billable time, labor costs, invoice status, and profit in one view. Filters, grouping, exports, and scheduled email delivery support recurring billing review without rebuilding the report each cycle.
Everhour Time Tracking logs work against tasks and projects through live timers or manual entries. A legal team can track drafting, research, review, or administrative work as separate entries inside supported project tools or in Everhour's own workspace, then use those entries during billing review.
Turn tracked legal work into grouped, filtered reports by client, project, member, billable status, or invoice status. Everhour Reporting gives legal teams exportable views for cleaner billing review.
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