Everhour keeps billable hours, approvals, and invoices connected so service teams avoid billing from scattered timesheets.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize a week of work into time entries that can support a client invoice. The practical goal is simple: record who worked, the project or task, the date, the hours, the billing status, and the rate in USD. A clean record lets you total billable work without guessing from calendar notes, chat messages, or end-of-week memory.
For U.S. employers, time records can also carry payroll weight. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The law does not require one specific timekeeping format, so a digital system, spreadsheet, or other complete and accurate method can work if the records support review.
Invoice-ready time needs more than a date and a total. Each entry should identify the client, project, task or service, worker, billable status, time spent, rate, and any notes needed to explain the charge. A line such as "Website QA, March 5, 2026, 2.5 hours, $85 per hour" gives the client a clear basis for the amount billed.
Keep payroll fields and invoice fields connected without mixing their purposes. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Client billing rules may use a separate rate schedule, retainer, or fixed fee, so payroll overtime and invoice pricing need separate review.
The common invoicing mistake is treating every tracked hour as invoiceable. Client calls, implementation, design, review, and support may be billable under the agreement, while internal admin, sales follow-up, training, or rework may be non-billable. A time entry should mark that decision before the invoice is prepared, because fixing it after the draft invoice is slower and easier to miss.
A second mistake is averaging time across weeks for payroll review. FLSA overtime for covered non-exempt employees is based on each workweek, and hours may not be averaged across two or more workweeks. A billing period can span a month, but the underlying time records should still preserve daily hours and weekly totals so payroll, billing, and management reports answer different questions.
A free one-off tool is enough when you need to total a small set of hours, prepare a simple client invoice, or check whether billable work has the right project labels. It also works for a solo freelancer who handles a few entries manually and can review every line before sending the invoice.
A managed workflow becomes necessary when multiple people track time across clients, projects, and billing rules. Everhour supports that shift with team management controls such as approval workflow, lock rules, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, and team groups. Those controls help approved time move into billing with fewer corrections after the invoice is drafted.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Invoice lines should include time that the client agreement treats as billable. Keep internal admin, sales work, training, and other non-billable activity out of the invoice unless the contract allows it. The safest workflow marks each time entry as billable or non-billable before invoice review, then groups billable time by client, project, task, worker, rate, or service description.
The FLSA does not require covered employers to use a particular timekeeping form or system. Covered employers must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. Any complete and accurate method can satisfy the federal baseline, subject to state rules, company policy, contracts, and privacy obligations.
Invoice hours and payroll hours should come from the same underlying time records, but they often serve different rules. Payroll review focuses on hours actually worked, wage rates, and overtime for covered non-exempt employees. Invoicing focuses on billable work under the client agreement, which can exclude internal tasks or use fixed-fee, retainer, or project-specific billing terms.
Payroll overtime should be reviewed before final billing reports are used for payroll or labor-cost analysis. Under the FLSA federal baseline, unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate. The FLSA does not require premium pay solely for weekend or holiday work.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Client contracts, tax needs, accounting policies, and state rules can require longer retention, so invoice support should stay available for later billing, payroll, and audit review.
Everhour Team Management gives teams approval workflow, lock rules, admin time correction, personal tracking limits, weekly capacity, roles, project assignments, and team groups. Managers can approve time before it reaches billing, then keep approved periods protected from routine edits that would change the invoice basis.
Everhour can turn logged task and project time into invoice workflows, with time connected to budgets, billing rates, reports, and invoice generation. Teams can track time in Everhour or inside supported project tools, then use approved billable entries as the source for client billing.
Track approved hours, lock reviewed periods, and organize team time before invoices go out. Everhour Team Management keeps billing records tied to clear ownership and approval.
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