Everhour connects marketing time tracking to budgets and billing, while client work still needs clear campaign-level records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page helps you turn scattered campaign work into billable time records by client, project, deliverable, and task. Use it for agency accounts, retained services, content production, paid media, product launches, and other marketing work where hours affect invoices, budgets, or scope conversations. A useful record names the client, campaign, work type, date, person, billable status, and notes that explain the work.
For example, a strategist records 1.5 hours on Acme, Spring webinar, audience research, billable, and a designer records 2 hours on the same campaign for social ad creative. Those entries give the account manager a client view without flattening planning and production into one bucket. They also preserve the detail needed to defend scope changes before the invoice reaches the client.
Start with the units that match marketing work: client or account, campaign or project, deliverable, task, channel, date, team member, billable status, rate, and notes. Campaigns often move through planning, strategy, scheduling, launch, monitoring, and closure, so entries should keep those phases visible. Common labels include email campaigns, paid search, social ads, blog posts, ebooks, videos, webinars, brand campaigns, media buys, and creative production.
A single marketing category makes client review difficult because it hides which deliverables consumed the budget. Use task-level notes for decisions that affect billing: stakeholder revisions, extra reporting, new ad variants, vendor calls, or urgent launch changes. For agency work, tie entries to the client account and contract term. For in-house teams, the same structure supports budget monitoring and capacity planning even when no invoice goes out.
Billable marketing time often breaks because the tracker mirrors a timesheet rather than the client agreement. A monthly retainer needs entries that roll up to the account and the retainer period. A campaign budget needs entries that roll up to that campaign's approved scope. A fixed production estimate needs entries by deliverable so the team can see whether social ads, landing content, media buys, or reporting consumed the margin.
Set billing rules before the work starts: strategy calls, internal reviews, client meetings, reporting, revisions, and vendor coordination each need a billable or non-billable label. Scope creep becomes visible when a requested ebook revision, extra webinar rehearsal, or new ad set carries the same client and campaign tags as the original work. The account lead then has evidence for a change order, budget warning, or write-off decision.
A one-off tracker is enough when you need a clean weekly total for one client, a short freelance-style campaign, or a quick reconciliation before sending an invoice. Keep the setup simple: one client, one campaign, a few deliverables, and clear billable labels. The risk starts when several marketers update the same account, deadlines shift, and budget owners need current numbers before the month closes.
A managed workflow fits recurring retainers, multi-channel campaigns, and teams that need approval trails before billing. Everhour Project Budgeting can track hour-based or money-based budgets, reset budgets on recurring periods, and send threshold alerts as work approaches limits. That workflow turns tracked time into a live account-control process instead of a cleanup job at invoice time.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use a hierarchy that matches account review: client or account, campaign or project, deliverable, task, channel, date, team member, billable status, rate, and note. That structure lets a client see where time went across strategy, production, launch, monitoring, and reporting. It also gives managers a budget view without mixing paid media work, content production, and internal coordination.
Use the client agreement as the source of truth. Client meetings, strategy sessions, reporting calls, and account coordination can be billable if the contract includes them. Internal status meetings, training, general admin, and rework caused by the team's own mistake often need separate non-billable labels. Consistent labels prevent a vague invoice line from turning into a client dispute.
Yes, if the structure separates the budget container from the work performed. Put the retainer, contract period, or campaign budget at the project level, then track deliverables and tasks underneath it. A monthly search optimization retainer and a product launch campaign can both use client, project, deliverable, task, billable status, rate, and notes. Separate budget periods keep recurring work from swallowing one-time campaign scope.
No. Client billing records and payroll records serve different purposes. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require one specific timekeeping method. Billable tags alone do not prove total hours worked.
Separate client billing from wage-and-hour review. A contract can define rush fees, weekend billing, or non-billable cleanup work. Under the federal baseline, the FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or rest-day work. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Everhour Project Budgeting lets a marketing team set hour-based or money-based budgets for client accounts, campaigns, or recurring retainers. Budget periods can reset daily, weekly, monthly, quarterly, or yearly, and email alerts at 75%, 90%, 100%, or custom thresholds warn admins before billed time overruns the agreement.
Everhour Reporting can group logged time by client, project, task, member, billable time, invoice status, and other columns. A manager can export a saved report as CSV, Excel/XLSX, or PDF for spreadsheet review, client sharing, or billing archive.
Move recurring retainers and campaign budgets into Everhour Project Budgeting, with hour or money limits, recurring resets, and threshold alerts that give account leads earlier budget control.
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