Poland requires statutory working-time records, and Everhour adds budget controls for teams turning approved hours into project costs.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Use this page to choose software for recording employee work time in Poland, especially when hours feed payroll, benefits, overtime review, client billing, or project budgets. Polish Labour Code art. 149 requires employers to keep employee working-time records for correct wage and work-related benefit calculation and provide those records to the employee on request.
The record needs enough detail to support daily and weekly review. The general Polish working-time norm is no more than 8 hours per day and an average of 40 hours in an average five-day working week over a settlement period not exceeding 4 months, subject to listed exceptions. Weekly working time including overtime cannot exceed an average of 48 hours in the adopted settlement period, except for employees managing the workplace on the employer's behalf.
A useful Polish time record starts with employee, date, start and end time, breaks or non-working time, project or task, approval status, and notes explaining unusual entries. Teams that bill clients also need billable status, client, project rate, and exportable totals in Polish zloty, PLN. Polish-language labels and PLN-friendly exports reduce cleanup for local HR, finance, and client documentation.
Overtime review needs category-level detail, not just a weekly total. Polish overtime carries a 100% premium for overtime at night, on non-working Sundays or holidays, on a day off granted for Sunday or holiday work, and for overtime caused by exceeding the average weekly norm. Other overtime is paid with normal pay plus a 50% wage premium. Records also need to flag rest issues because employees are generally entitled to at least 11 consecutive hours of uninterrupted rest in each 24-hour period, subject to statutory exceptions.
Polish time tracking should not record hours for every worker in the same way. For employees on task-based working time, employees managing the workplace on the employer's behalf, and employees receiving a lump sum for overtime or night work, the employer does not record hours worked. The system should let admins separate these categories from standard hourly review instead of forcing one workflow across the whole workforce.
Employee time-tracking and monitoring data in Poland sits under EU Regulation 2016/679 and Poland's Act of 10 May 2018 on the Protection of Personal Data. Workplace, email, and other monitoring under the Polish Labour Code must serve specified necessary purposes, be disclosed before launch, and preserve GDPR information duties and employee personal rights. A practical setup collects work-time data for payroll and management without unnecessary activity tracking.
A one-off weekly total is enough when you need to check a short period, reconcile a single contractor-style project, or prepare a small internal note. It stops being enough when multiple people submit time, managers approve entries, overtime categories need review, and finance needs project costs in PLN without rebuilding the same spreadsheet every month.
Everhour fits the managed workflow when tracked hours need to feed budgets, billing rates, and approvals. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, email alerts at 75%, 90%, 100%, or custom thresholds, budget protection, expense controls, multiple billing methods, and client-level budgets across projects.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Polish Labour Code art. 149 requires employers to keep employee working-time records for correct wage and work-related benefit calculation and to provide the records to the employee on request. The duty is tied to employment records, payroll accuracy, and benefits, so a basic total without dates, worker identity, and review context leaves gaps.
Employers do not record hours worked for employees on task-based working time, employees managing the workplace on the employer's behalf, and employees receiving a lump sum for overtime or night work. Those categories still need correct employment records, but the hours-worked field is treated differently from standard employees covered by ordinary working-time tracking.
Software used in Poland should help reviewers see the 8-hour daily norm, the average 40-hour five-day working week over a settlement period not exceeding 4 months, and the average 48-hour weekly cap including overtime. It should also make rest exceptions visible because employees are generally entitled to at least 11 consecutive hours of uninterrupted rest in each 24-hour period.
Polish records should separate overtime that can carry a 100% premium from overtime that carries normal pay plus a 50% wage premium. The 100% premium applies to overtime at night, on non-working Sundays or holidays, on a day off granted for Sunday or holiday work, and overtime caused by exceeding the average weekly norm.
Yes, but monitoring is a separate compliance issue from ordinary time entry. Employee time-tracking and monitoring data in Poland sits under GDPR and Poland's Act of 10 May 2018 on the Protection of Personal Data. Polish Labour Code monitoring provisions require specified necessary purposes, advance notice to employees, GDPR information duties, and respect for employee personal rights.
Everhour Project Budgeting turns tracked time and expenses into hour-based or money-based project budgets. Teams can use recurring budget periods, email alerts at 75%, 90%, 100%, or custom thresholds, budget protection, and client-level budgets when Polish time records also need to support project cost control.
Everhour Timesheets route weekly project hours or working hours to managers before those entries move into payroll, billing, or reporting. A manager can approve the full submission, reject it, or approve only part of it, while submitted and approved entries stay locked for regular members unless correction is needed.
Track approved hours, protect project budgets, and prepare cleaner billing or payroll review with Everhour Project Budgeting and timesheet approvals.
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