Everhour supports controlled time tracking workflows for public teams that need approvals, records, and reporting by program or activity.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Public agencies and government-funded organizations track time to show who worked, when the work happened, and which program, grant, activity, or cost objective received the labor. A weekly total alone does not give finance, payroll, or program managers enough detail when the same employee splits time across federally assisted work and other compensated activities.
A useful record connects the employee, date, hours worked, workweek, project or activity, and approval status. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA requires accurate records for nonexempt workers, but it does not require one specific timekeeping format.
Federal-award salary and wage charges under 2 CFR 200.430 need records that accurately reflect work performed. Those records must reasonably reflect the employee's total compensated activity and cover federally assisted and other compensated activities on an integrated basis, not as a separate after-the-fact note.
Split assignments need particular care. If an analyst spends part of a week on a federal grant, part on a state program, and part on indirect administrative work, the record should support that distribution across activities or cost objectives. Budget estimates made before services are performed can support interim accounting only; final charges need after-the-fact review and adjustment so they are accurate, allowable, and properly allocated.
For state and local public agency employees, the FLSA generally requires covered nonexempt employees to receive at least one and one-half times their regular rate for hours worked over 40 in a workweek. A workweek is a fixed 168-hour period, and hours cannot be averaged across two or more workweeks for FLSA overtime purposes.
State and local government agencies can provide compensatory time off instead of cash overtime under prescribed conditions. The accrual rate must be not less than 1.5 hours of comp time for each overtime hour worked. Weekend, holiday, or regular rest-day work does not create federal overtime premium pay by itself unless the weekly overtime rule is triggered or another law, policy, or agreement applies.
A free one-off tracker works for a small program that needs a clean weekly summary or a short-term grant report. It is enough when one person records hours, the categories are simple, and payroll or finance can review the file before using it.
A managed workflow fits teams with recurring approvals, multiple cost objectives, locked periods, role-based access, and payroll or grant reporting deadlines. Everhour can support that handoff with team settings, approval workflows, weekly capacity, project assignments, team groups, and admin correction tools so time records move from entry to review without losing context.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
No. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a specific timekeeping form or system. Government teams can use paper, spreadsheets, or software if the records are complete, accurate, and available for payroll, overtime, grant, or audit review.
Grant-funded staff time needs the employee, date, hours, activity or cost objective, funding source when relevant, and approval trail. Federal-award personnel-cost records must reflect total compensated activity, including federally assisted and other compensated work, on an integrated basis. Records should support the final distribution of salaries and wages, not only the planned budget.
Budget estimates alone do not qualify as final support for salaries and wages charged to federal awards. They can be used for interim accounting, then reviewed after the work happens and adjusted so the final charge is accurate, allowable, and properly allocated. Time records should reflect work performed, not only the forecast.
Yes. State and local government comp time should be visible as its own outcome because it accrues at not less than 1.5 hours for each overtime hour worked under prescribed FLSA conditions. Payroll and HR need to see whether overtime hours were paid in cash or converted to compensatory time off.
Federal FLSA rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Grant rules, state records laws, union agreements, and agency retention schedules can require longer retention.
Everhour Team Management gives admins lock rules, approval workflows, weekly capacity, project assignments, roles, team groups, and admin time correction. A department can assign staff to the right programs, review submitted time, lock approved periods, and correct records before payroll or reporting uses them.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with filters, grouping, date ranges, and export options. Teams can group time by project, member, client, or metadata fields and download reports as CSV, Excel/XLSX, or PDF for finance review.
Use Everhour Team Management to route time through assignments, approvals, corrections, and locked periods, giving public teams cleaner records for payroll, grants, and reporting.
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