Everhour records task and project hours for agency billing, budgets, approvals, and invoice-ready reporting.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A web agency timesheet gives you a clean record of who worked, which client the work belonged to, which project or deliverable received the time, and whether the hours were billable. That structure matters because website work moves through requirements, design, coding, testing, performance checks, maintenance, and updates.
For a typical agency week, a designer can log 2.5 hours to a homepage wireframe, a developer can log 4 hours to checkout testing, and an account lead can log 1 hour to client review. Each entry needs a client, project, task, date, duration, and billable status so the invoice and utilization report use the same source.
A useful agency timesheet separates client work from internal time. Billable time belongs to client meetings, design work, coding, testing, maintenance, and approved updates. Non-billable time covers internal admin, sales support, training, and uncharged rework. That split keeps client invoices accurate and keeps utilization reporting from turning every worked hour into revenue.
Web agencies also need enough detail to compare effort against scope. Use task or deliverable names that match the statement of work, such as landing page design, CMS migration, QA testing, or hosting handoff. Add notes when the time entry explains a budget change, scope question, stakeholder delay, or work that should not be billed.
A single project total hides the decision that agencies need most: which hours are client-billable and which hours are internal cost. A 38-hour week with 26 billable hours and 12 internal hours tells a different story from a 38-hour week recorded only as website redesign. The first record supports invoicing, utilization, and capacity planning.
Utilization usually compares billable hours with either total recorded hours or available hours for the period. Web agency managers use that ratio to see whether designers, developers, and account leads spend enough time on client work without overloading the team. The record only works when every entry lands under the right client, project, task, and billable category.
A one-off timesheet is enough for a quick weekly review, a small project, or a freelancer-style invoice. It stops being enough when multiple designers, developers, and managers work across several clients, retainers, and launch deadlines. At that point, the agency needs time entries that flow into approvals, budgets, reporting, and billing without re-keying.
Everhour Time Tracking fits that managed workflow by capturing task and project hours through timers or manual entries, including inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Admins can review approvals, lock completed periods, send reminders, and use timer rules before time reaches billing, payroll review, or project reports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A web agency timesheet should include the person, date, client, project, task or deliverable, time spent, billable status, and notes when needed. Agencies also benefit from rate, invoice status, budget, and approval fields when time records feed billing or utilization reports.
Yes. Billable time is charged to the client, while non-billable time covers internal work, admin, training, sales support, and other time the agency does not charge. The split protects invoice accuracy and gives managers a cleaner utilization rate, calculated as billable hours divided by recorded hours or available hours.
One project total is weak support for a client invoice because it hides the work behind the charge. A better invoice trail shows time by task or deliverable, such as UX review, template coding, QA testing, maintenance, or client revisions. That detail helps explain scope changes and reduces billing disputes.
No. The FLSA does not require overtime premium pay only because work happens on Saturday, Sunday, a holiday, or a regular rest day. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
U.S. employers covered by the FLSA must preserve payroll records for at least three years and basic time and earnings records, including daily start and stop time cards or sheets, for at least two years. For employees covered by FLSA minimum wage or overtime provisions, records must include daily hours worked and total hours worked each workweek.
Everhour Time Tracking lets agency staff record task and project hours with live timers or manual entries, including inside supported project tools. Those entries can feed timesheets, reports, budgets, invoices, and payroll review, with admin controls for approvals, locked periods, reminders, and timer behavior.
Everhour Reporting turns logged time into customizable reports with columns for member, client, project, task, billable time, labor costs, invoice status, and budget metrics. Agencies can group and filter time data to review billable work, non-billable work, project profitability, and workload patterns.
Track approved client, project, and task hours in Everhour, then carry the same records into budgets, reports, invoices, and payroll review with less manual cleanup.
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