Video crews split work across shoots, edits, and reviews. Everhour keeps production timesheets ready for approval and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A video-production timesheet should show the client or job, project, production phase, person, date, daily hours, and weekly total. Useful phase labels include shooting, organizing footage, editing sequences, sound, music, visual effects, and postproduction review. A camera operator on location and an editor in a studio need the same core record structure, even when the work happens in different places.
Freelancers also need enough detail to support bids, contracts, invoices, and financial records. A clean entry can read: client job, product launch video, shooting, location interview, 6.5 hours, billable. That level of detail helps explain scope without turning the timesheet into a production diary. For U.S. covered non-exempt production employees, employer records must include hours worked each day and total hours worked each workweek.
Video work moves through departments, so one job can include cast coordination, camera, lighting, design, sound, editing, and postproduction review. Producers and directors use time records to compare planned work against actual crew and postproduction time. A weekly total alone hides the reason a budget moved. Phase-level entries show whether the overrun came from an extra shoot day, revision rounds, sound cleanup, or visual effects.
The structure should match the way the production is managed. A small freelance job can use client, project, phase, and task. A larger team often needs departments or crew groups, especially when different people handle camera, lighting, editing, and sound. Keep categories stable across the job. Changing labels halfway through a project makes reports harder to read and weakens the billing trail.
Production assignments can run from one day to a few months, and long, irregular days often include evenings, weekends, and holidays. A timesheet should separate the date worked from the phase worked so a producer can see both the schedule pattern and the production cost. Weekend work should be recorded clearly, but the FLSA does not require federal overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work.
For covered nonexempt employees in the U.S., federal overtime is based on hours worked over 40 in a fixed 168-hour workweek, paid at not less than one and one-half times the employee's regular rate unless an exemption applies. Hours may not be averaged across two or more workweeks for FLSA overtime purposes. State law, contracts, union rules, or company policy can add stricter requirements.
A one-off timesheet is enough for a solo videographer closing a small invoice or a producer checking one short shoot. It works when the job has a few phases, one billing rate, and no approval chain. Keep the file with the invoice and preserve basic time and earnings records, such as daily start and stop time sheets, for at least two years when FLSA recordkeeping applies.
A managed workflow fits ongoing production work with multiple crew members, revisions, payroll review, and client billing. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time. That approval trail helps a production lead confirm shoot time, editing time, and corrections before payroll, billing, or reporting uses the numbers.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A practical production timesheet includes worker name, date, client or job, project, production phase, task, daily hours, weekly total, billable status, and notes for context. Phase labels should reflect the work, such as shooting, footage organization, editing, sound, music, visual effects, or postproduction review. U.S. dollar rate fields fit U.S. billing and payroll records.
Use client job and project as the top level, then add phase and task underneath. Scene or shot tracking helps when a production budgets or bills at that level, but it creates extra admin for simple jobs. Phase tracking usually gives producers enough detail to separate shoot time, edit time, sound work, visual effects, and review rounds.
Weekend production work does not automatically trigger federal overtime under the FLSA. For covered nonexempt employees, the federal baseline requires overtime pay after more than 40 hours worked in a fixed 168-hour workweek, at not less than one and one-half times the regular rate. State law, contracts, union rules, or employer policy can require additional premiums.
Freelancers should track time by client, job, phase, task, date, and billable status so the invoice lines match the actual production work. A client can understand an entry like editing, first cut revisions, 4 hours, billable. That format supports bids, contracts, financial records, and scope discussions without exposing unnecessary internal notes.
The common mistake is recording only a weekly total after the job ends. That total does not show whether time went to shooting, editing, sound, visual effects, or review changes. Daily, phase-level entries give the producer or freelancer a clearer basis for client billing, payroll review, and budget comparison against the original production plan.
Everhour Timesheets collect weekly project hours and working hours by person, so production leads can review submitted time before payroll, billing, or reporting. Managers can approve, reject, partially approve, and lock entries, which keeps corrected shoot, edit, and postproduction time from changing after review.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports. Teams can group and filter time by project, client, member, task, date range, and available metadata, then export reports as CSV, Excel/XLSX, or PDF for billing review, budget checks, or production archive needs.
Use Everhour Timesheets to collect crew and postproduction hours, review weekly submissions, lock approved entries, and keep production payroll and billing grounded in approved time.
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