Everhour turns tracked hours into timesheets and reports, so managers can compare workload against real project demand.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn team hours into a practical weekly workload picture. Start with each person's working capacity, assigned projects, expected billable and non-billable time, and any approved time off. The output should show whether the week has room for new work, needs reassignment, or already exceeds the hours a person can realistically cover.
Capacity planning works best at the same level where managers make staffing decisions. A small agency may plan by client and project. A software team may plan by project, task, and sprint work. U.S. employers also need clean time records for covered nonexempt workers, since FLSA records must include hours worked each workday and total hours worked each workweek.
A capacity plan needs three core inputs: working capacity, planned assignments, and actual tracked time. Working capacity is the number of hours a person is expected to be available. Planned assignments show where those hours should go. Actual time shows the gap between the schedule and the work that happened.
Separate project hours from general working hours. Project hours support billing, budgets, and utilization. Working hours support payroll review, attendance context, and time-off checks. For example, a person with 40 working hours may record 32 project hours, 4 hours of internal meetings, and 4 hours of approved time off. That split gives a manager a clearer decision than one weekly total.
The most common capacity mistake is treating every open calendar hour as usable project time. Meetings, admin work, context switching, sick leave, and internal work reduce the hours available for client or delivery work. A plan that ignores those categories creates false availability and pushes work into nights, weekends, or the next workweek.
U.S. overtime also belongs in weekly review. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes, so capacity review needs week-by-week totals.
A simple weekly planning tool is enough when you need a fast view of assignments, open hours, and rough workload balance. It works for a one-time staffing check, a small project handoff, or a planning meeting where the team only needs a shared number for the week.
A managed workflow becomes necessary when tracked time affects payroll review, client billing, budgets, or approvals. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time. That approval trail turns capacity planning from a spreadsheet snapshot into a repeatable operating record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A capacity plan should include available working hours, assigned project hours, non-billable internal work, meetings, and approved time off. For team planning, the useful number is not total employment hours alone. The useful number is the amount of time still available for planned work after known commitments are removed.
Use both when the team needs payroll, billing, and staffing visibility. Project hours show where delivery work goes by client, task, or project. Working hours show the person's total weekly work pattern, including non-project time. Comparing the two reveals underfilled project schedules, overloaded people, and non-billable work that consumes planned capacity.
Planning forecasts can look across multiple weeks, but FLSA overtime review cannot average hours across two or more workweeks. A workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods. For covered nonexempt employees, federal overtime applies to hours worked over 40 in that workweek unless an exemption applies.
Weekend or holiday work changes the workload picture because it uses time outside a normal schedule. The FLSA federal baseline does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law, policy, contract, or agreement applies.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years.
Everhour Timesheets collect weekly project hours and working hours by person, so managers can review submitted time before payroll, billing, or reporting. Managers can approve, reject, partially approve, and lock entries, which keeps capacity decisions tied to reviewed records instead of informal status updates.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with columns, grouping, filters, date ranges, and exports. A manager can review billable time, project hours, member workload, budget metrics, and client work in one reporting layer.
Use Everhour Timesheets to collect weekly project and working hours, approve submitted time, lock reviewed entries, and keep staffing decisions connected to payroll and billing review.
14-day free trial · No credit card · Cancel anytime
