Architectural work spans phases, sites, and deadlines. Everhour keeps project hours organized for billing and team review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to set up a clean hour record for architecture work, from briefing and concept design through documentation, construction-contract management, site visits, and handover. The practical output is a timesheet you can sort by client, project, phase, task, role, and billable status, rather than a loose weekly total that cannot support invoices, workload review, or staff follow-up.
The same structure serves firm teams and solo architects. In 2024, 76% of U.S. architect jobs were in architectural, engineering, and related services, and 10% were self-employed. A firm needs shared categories so architects, engineers, cost consultants, and specialist consultants read the same record. A solo practice needs the same discipline because tracked hours become the proof behind fixed-fee reviews, hourly invoices, and scope-change conversations.
Each entry should identify the client, project, phase, task, person, date, hours worked, billing status, and notes. Architecture projects also need a phase label that matches the way the team manages the job. A RIBA-based setup can use stages 0 through 7, from Strategic Definition through Use, while a U.S. practice can use its own equivalent phase list if that is the contract language.
A useful line reads: Parker Library, Technical Design, door hardware schedule, project architect, 2.75 hours, billable, office, March 5, 2026. A site visit line needs the site or project location and a note such as construction progress review. Rate fields for U.S. billing normally use U.S. dollars, and the record should separate billable project work from internal marketing, presentations, or business development.
Architecture records lose value when every hour lands in one generic design bucket. Separate brief development, concept options, spatial coordination, planning material, tender material, construction-phase review, inspection, and handover. That detail shows whether the project is consuming hours in the expected stage or drifting into rework. It also gives managers a cleaner basis for comparing role capacity across architects, engineers, cost consultants, and specialist consultants.
Licensure documentation needs its own lens. For U.S. licensure candidates using NCARB's AXP hourly reporting method, required experience totals 3,740 hours across six experience areas, with 1,080 hours in Project Planning & Design and 1,520 in Project Development & Documentation. Qualifying experience reported within one year receives 100% credit, while experience older than one year receives 75% credit, so late cleanup creates a real loss.
A one-off tracker is enough for a solo architect reconciling a week, checking a single invoice, or sorting recent experience into phase categories before formal reporting. It also works for a small fixed-fee review, where you need to see that concept design used more hours than planned before discussing scope with the client.
A managed workflow becomes necessary once several people touch the same project, especially across office work, construction-site visits, and home-office updates. Everhour Team Management gives firms project assignments, team groups, weekly capacity, approval workflow, lock rules, and admin time correction, so phase hours stay reviewable before billing, payroll review, or reporting uses them.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use project phase as the first layer and deliverable or task as the second layer. Phase shows where the project sits in the broader workflow, such as concept design or technical design. Task detail explains the actual work, such as drawings, specifications, coordination, or inspection. A phase-only record hides rework and makes scope discussions harder.
Use one timesheet structure, with a location field only when it serves the work record. Architects work in offices, construction sites, and home offices, so each entry needs the project, task, date, hours, and site context. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act and follow data-security practices for employee information.
Salary alone does not decide the record. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Employers must preserve payroll records for at least three years and basic time and earnings records, such as time cards or sheets, for at least two years.
A Saturday deadline does not create federal overtime premium pay solely because the work happened on Saturday. For covered nonexempt employees, FLSA overtime applies after more than 40 hours worked in a fixed 168-hour workweek at at least 1.5 times the regular rate. A state law, policy, collective bargaining agreement, or employment contract can add weekend premiums.
U.S. candidates using NCARB's AXP hourly reporting method should map entries to six experience areas: Practice Management 160, Project Management 360, Programming & Analysis 260, Project Planning & Design 1,080, Project Development & Documentation 1,520, and Construction & Evaluation 360, totaling 3,740 hours. The reporting window matters because qualifying experience reported within one year gets 100% credit, while older experience gets 75% credit.
Everhour Team Management lets admins assign people to projects, organize team groups, set weekly capacity, and route submitted timesheets for approval. Lock rules and admin time correction keep approved architecture time from changing after managers finish billing or payroll review.
Everhour Project Budgeting tracks hour-based or money-based budgets as people log time. An architecture firm can set a budget for a phase or client relationship and receive email alerts at 75%, 90%, 100%, or custom thresholds before overrun turns into an invoice dispute.
Assign project roles, set weekly capacity, approve timesheets, and lock finished periods before billing or payroll review. Everhour Team Management keeps architecture time records controlled and ready for review.
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