Everhour turns tracked billable time and expenses into invoices, while architects still need clear project-stage billing detail.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Architect invoices usually need more context than a basic service bill. You may bill by percentage of construction cost, lump sum, or time charge, and each method changes the line-item structure. A client reviewing design work, planning support, or construction administration needs enough detail to match the invoice to the proposal, engagement letter, approved stage, or latest scope change.
For United States private-sector work, businesses do not follow a single federal invoice form or national VAT/GST invoice regime. Invoices serve as supporting documents for business records, including gross receipts. Sales and use tax treatment depends on state and local rules, nexus, service taxability, and where the sale occurs, so the invoice should reflect the tax position used for that client and project.
A clear architect invoice starts with the basics: architect or firm name, client name, project name, project address, invoice number, issue date, due date, payment terms, and remittance details. Add the agreement reference, proposal number, purchase order, or contract reference when the client uses approvals. The line items should describe the service period, project stage, deliverable, rate basis, quantity, unit price, and extended amount.
Architect-specific invoices commonly separate professional fees from reimbursable costs. A clean invoice may show "Technical design, stage 4, 18.5 hours at $165 per hour" on one line and "Planning application filing fee, reimbursable cost" on another. Travel, printing, model materials, and authority fees should appear as pass-through costs when the contract allows them, with tax and markup handled according to the agreement and applicable state rules.
Percentage-fee invoices should tie the billed amount to the agreed construction-cost basis and the project stage being billed. RIBA describes percentage-based architect fees as calculated from construction costs excluding VAT, with adjustment if the construction budget changes significantly. That VAT reference belongs to the RIBA method, while United States invoices do not use a national VAT or GST registration system.
Lump-sum billing works best when the scope is defined enough to price the work in advance. Time-charge billing needs hourly rates, hours worked, and any cap or approval limit stated clearly. RIBA also describes monthly invoicing as usual, with end-of-stage billing as an alternative, and gives an example split of 35% for stages 0-3, 35% for stage 4, and 30% for stages 5-6.
A free template is enough for a one-off residential design invoice, a fixed-fee concept package, or a simple reimbursable-cost request. It works when the scope is stable, the client count is low, and the invoice can be checked against one agreement. Keep the file name, invoice number, and supporting receipts organized so the invoice stays useful as a record later.
A managed workflow becomes necessary when tracked billable time, non-billable design coordination, reimbursable expenses, and client billing rules change across projects. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, supports client defaults, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
An architect invoice should include firm and client details, invoice number, dates, project name, project address, payment terms, fee method, line-item descriptions, rates or stage amounts, reimbursable expenses, tax treatment, and payment instructions. Add contract, proposal, or purchase-order references when the client needs an approval trail.
Architects commonly bill by percentage of construction cost, lump sum, or time charge. Percentage billing ties the fee to the construction-cost basis. Lump-sum billing fits clearly defined scope. Time-charge billing uses hourly rates and should state any capped hours or required approval before extra time is billed.
Monthly invoicing fits ongoing work because the client sees steady progress and current reimbursable costs. Stage-based invoicing fits projects with clear milestones, such as feasibility, concept design, planning, technical design, construction, and handover. The agreement should state the cadence before the first invoice goes out.
Architect invoices can include planning application payments, building-control payments, travel, and printing when the contract allows those pass-through costs. Keep those items separate from professional fees so the client can distinguish design labor from reimbursed third-party or project expenses.
The common approval problem is mixing fee methods without explaining the basis. A client should see whether the amount comes from a stage percentage, a fixed scope item, an hourly time charge, or a reimbursable cost. Blended descriptions make the invoice harder to match to the signed proposal.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices, calculates amounts from rates, and excludes non-billable tasks. Teams can set client defaults such as contacts, taxes, discounts, and payment terms, then export invoices to QuickBooks Online, Xero, or FreshBooks.
Track billable project work, separate reimbursable expenses, and generate client invoices from approved time. Everhour connects architect billing records to invoices and accounting exports.
14-day free trial · No credit card · Cancel anytime
