Architectural work moves between office, site, and home office, and Everhour keeps task and project hours organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came to turn scattered architecture work into usable time records: client meetings, estimates, specifications, drawings, contract documents, construction-contract management, site visits, marketing, and presentations. A good record ties each entry to a client, project, phase, task, person, date, and billable status. That structure lets a firm invoice time-based work, review fee burn, explain scope changes, and see where deadlines are creating extra hours.
The same structure helps solo architects and firm teams because time records serve both employee teams and independent practitioners. In 2024, 76% of U.S. architect jobs were in architectural, engineering, and related services, and 10% were self-employed. A sole practitioner needs clean client backup for an invoice. A project architect in a firm needs phase and role visibility across design, documentation, coordination, construction administration, and internal business development.
Start with fields that match architectural delivery: client, project, phase, task, role, location, date, start time, stop time, duration, billable status, rate, notes, and approver. For U.S. users, rate and billing fields normally use U.S. dollars. Phase labels can follow an internal code or a stage framework such as the RIBA Plan of Work, which uses stages 0 through 7 from Strategic Definition through Use.
A useful entry gives enough job history for review. For example: March 5, 2026, Riverside Library, Technical Design, code coordination, architect, office, 2.5 hours, billable, note: revised stair egress comments for consultant issue. That line gives billing context, phase context, and a reason for the time. Vague labels such as project work make budget review and client questions harder.
Architecture time records often serve two audiences at once: project managers reviewing phase effort and emerging professionals documenting experience. For U.S. licensure candidates using NCARB's AXP hourly reporting method, qualifying professional experience is organized across six experience areas totaling 3,740 required hours. The required distribution is 160 hours in Practice Management, 360 in Project Management, 260 in Programming & Analysis, 1,080 in Project Planning & Design, 1,520 in Project Development & Documentation, and 360 in Construction & Evaluation.
Design your categories so a billing phase can also map to the AXP area when needed. A site visit for construction observation belongs in a different bucket from a schematic design model review, even if both belong to the same client project. NCARB gives 100% credit for qualifying experience reported within one year and 75% credit for experience older than one year, so entries older than one year receive less credit under that policy.
Use a one-off tool for a single week's hours, a quick client backup sheet, or a small fixed-fee review where one person needs a clean total by client and phase. The file is enough when no one needs approval, budget alerts, recurring reports, or a locked audit trail. It also works for a student or emerging professional reconciling notes before submitting experience records elsewhere.
A managed workflow becomes necessary when multiple architects, engineers, and consultants track time across projects, phases, and locations. Everhour Time Tracking supports live timers and manual entries against tasks and projects, then feeds timesheets, reporting, budgeting, invoicing, and payroll review. Admins can use approvals, locked periods, reminders, and automatic timer stop rules to protect the record before billing or payroll handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A practical setup includes client, project, phase, task, role, location, billable status, rate, notes, and approval status. Use task names that reflect architectural work, such as briefing, concept design, coordination, specifications, drawings, planning materials, tender materials, construction inspection, and handover. Add a separate nonbillable category for marketing, proposals, presentations, and internal practice management.
Use both when projects span more than one delivery stage. A phase shows budget movement across concept, coordination, technical design, construction, and handover. A task explains the specific activity inside that phase. Firms that reference the RIBA Plan of Work can align phases with stages 0 through 7, then keep task names detailed enough for billing review.
Covered employers under the FLSA must keep accurate records for nonexempt workers. For employees covered by the FLSA minimum wage or overtime provisions, those records include hours worked each workday and total hours worked each workweek. The FLSA requires a complete and accurate record, but it does not require a particular timekeeping form or system.
Treat AXP as a separate classification layer rather than replacing client or project labels. U.S. licensure candidates using NCARB's AXP hourly reporting method need qualifying experience across six areas totaling 3,740 required hours. The AXP tag should connect each entry to the correct experience area while the billing fields still identify client, project, phase, and billable status.
Deadline pressure alone does not set the federal overtime rule. Under the FLSA, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime is triggered or another law or agreement applies.
Everhour Time Tracking lets architectural teams start live timers or add manual entries against tasks and projects, including work captured inside Asana, ClickUp, Jira, Monday, Notion, Trello, and Basecamp. Those entries feed timesheets that managers can review before billing, reporting, budgeting, invoicing, or payroll review.
Everhour Reporting lets managers group and filter logged time by project, client, member, task, date range, billable time, labor cost, budget metrics, and invoice status. Reports can be exported as CSV, Excel/XLSX, or PDF for client backup, phase analysis, or internal archive.
Use Everhour Time Tracking to capture task and project hours as architects work, review submitted timesheets, lock approved periods, and pass cleaner records into billing, budgeting, invoicing, and payroll review.
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