Media agencies juggle client budgets, campaigns, and deadlines, and Everhour connects tracked hours to budget control.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize time for client accounts, campaigns, media plans, creative production, media buying, testing, and reporting. A media agency record should show the client, campaign, work stage, person, date, hours, billing status, and notes that explain the output. That level of detail helps you produce cleaner client updates, compare labor against the campaign budget, and see which deadlines are consuming staff capacity.
For U.S. agency employees, time records can also support wage-and-hour review for covered nonexempt staff. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Federal law does not prescribe a particular app or form, so the practical standard is a complete, accurate record you can review.
A strong agency time entry ties hours to the same dimensions used in the media plan: goals, KPIs, audience, budget, media mix, timeline, measurement, and creative specifications. In practice, use fields for client, campaign, deliverable, workflow stage, person, date, start and stop time or duration, billable status, billing rate, and notes. Workflow stage matters because RFP work, insertion order review, trafficking, monitoring, and reconciliation answer different management questions.
A useful entry for a media planner reads: Client A, spring launch campaign, radio placement, RFP comparison, 2.5 hours, billable, USD hourly rate, note: reviewed audience fit and budget assumptions. A trafficking entry needs different context: creative specification check, launch deadline, ad format, and blocker. Consistent fields let finance separate client-billable labor from internal coordination and let account leads see effort by campaign stage.
Media agency reports break down when ad spend and labor hours land in the same bucket. Media buying includes purchasing advertising time or space and reselling it to agencies or companies, while agency labor covers planning, creative services, account management, content production, buying, monitoring, and reporting. Track the media budget, insertion order amount, and actual spend as budget data. Track human time as hours tied to client work and billable status.
Test-and-learn campaigns need their own structure. Planning may cover opportunity identification over 1 to 3 weeks, hypothesis work over 1 to 2 weeks, and a test plan over 2 to 4 weeks. Tag time by variable, such as time, format, creative, messaging, region, audience, buy type, owner or user-journey changes, or earned PR activity. Those tags show whether labor is going into the experiment, launch, monitoring, or post-campaign analysis.
A free one-off time log is enough for a short campaign recap, a solo planner's weekly client summary, or an internal estimate before an RFP goes out. It works when one person owns the record, the client budget is simple, and the result only needs a downloadable summary. Keep the entries consistent so the file still shows campaign, stage, billable status, and daily hours.
A managed workflow makes sense when multiple account, creative, finance, and media-buying roles touch the same campaign. Everhour can connect tracked time to Project Budgeting, with time or money budgets, recurring budget periods, threshold email alerts, budget protection, and client-level budgets across multiple projects. That structure gives agency leaders one place to review labor, budget movement, and handoff data before billing or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each entry should identify the client, campaign, media plan element, workflow stage, person, date, hours, billable status, and note. Use media-plan dimensions such as goals, KPIs, audience, budget, media mix, timeline, measurement, and creative specifications when they explain the work. Entries tied only to a project name lose the detail finance and account leads need.
Separate the buying workflow into the steps that drive decisions: RFPs, insertion orders, trafficking, launch, monitoring, spend reconciliation, and make-goods for under-delivery. A single media buying bucket hides where effort goes. Category detail helps account leads distinguish negotiation work from campaign delivery and helps finance compare labor against the media budget.
No. Ad spend is budget or expense data, while hours record labor by person, date, client, campaign, and stage. Mixing the two makes media reconciliation and labor review harder. Keep insertion order amounts, actual media spend, and negotiated make-goods in budget records, then connect time entries to the campaign or media plan stage they supported.
Yes. The FLSA requires covered employers to keep accurate records for covered nonexempt workers, and it does not require a specific timekeeping form or app. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. State rules, contracts, or agency policy can add requirements.
Federal FLSA rules do not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. State law, policy, or a contract can set a higher requirement.
Everhour Project Budgeting lets a media agency set time or money budgets for campaigns, retainers, or client-level work across multiple projects. Recurring budget periods, 75%, 90%, and 100% threshold alerts, and budget protection give managers a clear signal before logged time pushes a campaign past its limit.
Everhour Time Tracking embeds timers and manual entry inside tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, GitHub, and Linear. Agency staff can log hours against the task they are already using, so campaign time reaches one reporting layer without a separate end-of-day reconstruction.
Set time or money budgets for each campaign, use threshold alerts during delivery, and turn media-agency time into client budget control with Everhour Project Budgeting.
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