Everhour gives designers structured time tracking for client projects, revisions, approvals, and billing records without losing task-level detail.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Designers use a billable hours tracker to separate paid client work from internal work across projects, files, deliverables, and revisions. A useful entry names the client, project, task, and design activity, such as logo exploration, landing page layout, prototype testing, or final file preparation. That structure turns scattered work sessions into a record you can review before invoicing or discussing scope.
Solo designers need the same discipline as design teams. BLS reported that self-employed workers accounted for 18% of U.S. graphic designer jobs in 2024 and 10% of web and digital interface designer jobs. Client-by-client records matter because billing, accounting, licensing discussions, and reuse rights often depend on knowing which work was performed, for whom, and under which project agreement.
A designer's week usually includes client-facing work and non-client work. Billable entries can cover client calls, concept development, layouts, logos, web graphics, prototypes, requested changes, testing, and final design review. Internal entries can cover file archiving, administrative tasks, software research, design research, and team coordination that does not belong on a client invoice.
Clear categories prevent two common billing problems. The first is underbilling, where revisions or final production work disappear because they were done in short sessions. The second is overbilling, where research, admin, or internal review gets mixed into client work without a contract basis. A defensible tracker keeps both types visible without treating every hour as invoice-ready.
Design work moves through decisions, and time entries should follow those decisions. A UI project can split time across navigation planning, mockups, compatibility review, prototype changes, and usability feedback. A brand project can separate discovery, concept routes, presentation prep, revision rounds, and final asset export. Those labels give the client a clearer story than a single line called design work.
Revision tracking deserves special care. A short change to copy, color, spacing, or export format can still affect deadlines when it happens across many files. Put revision rounds in separate entries when the client needs visibility, the contract limits included changes, or the project manager needs to compare estimate against actual time. Keep tiny adjustments grouped only when the invoice or scope does not require separate detail.
A simple tracker is enough when you need a clean weekly total for one client, a one-time invoice, or a quick check on how much time a deliverable consumed. It works best when the project has a small scope, one rate, and no team approval step before billing. Export or save the record before sending the invoice so the source detail stays available.
A managed workflow fits better when several designers share projects, managers approve time, or payroll and billing need locked records. Everhour Team Management supports roles, project assignments, team groups, weekly capacity, approval workflow, admin time correction, and lock rules. That matters when deadline pressure pushes the week beyond normal capacity and project leads need a durable record before billing or resourcing decisions.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track client-approved work that directly serves the project scope, such as concepts, layouts, mockups, prototypes, client meetings, requested changes, testing, final review, and production handoff. Track admin, archive maintenance, software research, and internal coordination separately unless the contract allows those hours to be billed.
Designers should track time on fixed-fee projects to compare actual effort against the estimate, even when the client invoice does not list hourly charges. That record shows which deliverables consumed the budget, whether revision rounds exceeded the planned scope, and which future estimates need a different price or timeline.
A useful entry includes client, project, task, deliverable, date, time spent, billable status, rate when needed, and a short note about the work performed. For example, a UI designer can record a two-hour entry for checkout prototype revisions instead of a vague entry for website design.
Separate revision rounds when the contract limits included changes, the client asks for detail, or the team needs to explain scope movement. Combined entries work for minor cleanup on a small project, but separate revision records make it easier to identify repeated changes, approval delays, and extra work that should be billed.
Covered employers must keep accurate records for employees covered by the FLSA minimum wage or overtime provisions, including hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping system. Unless exempt, covered employees must receive overtime pay after over 40 hours in a fixed 168-hour workweek.
Everhour Team Management lets design leads use project assignments, team groups, weekly capacity, approval workflow, admin time correction, and lock rules to keep submitted time ready for billing or payroll review. Managers can approve time before records move into client reporting or internal workload analysis.
Everhour Reporting turns logged design time into customizable reports with columns, filters, grouping, date ranges, and exports in CSV, Excel/XLSX, or PDF. A manager can review billable time by client, project, member, task, invoice status, budget metrics, and labor cost without rebuilding the data in a spreadsheet.
Use Everhour Team Management to assign project access, approve submitted time, correct entries, and lock finished periods so design work stays organized for billing.
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