Custom timesheets need project, client, task, and approval fields. Everhour keeps those hours tied to budgets.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A customizable timesheet app helps you turn raw work time into a usable record. You choose the fields that match the job: client, project, task, billable status, notes, approval status, rate, or internal cost code. The goal is a timesheet that answers the question behind the work, not a generic table of hours.
For U.S. employers, customization still needs discipline. The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The law does not require one specific timekeeping form or system, so a custom layout is acceptable when the records stay complete and accurate.
Start with the decisions that change reporting. A client-service team needs client, project, task, billable time, and non-billable time. An internal operations team may need department, location, job code, approval status, and notes. Payroll-facing records need daily hours and weekly totals for covered non-exempt employees, while billing-facing records need enough detail to explain the invoice line.
A strong timesheet keeps the workweek intact. Under the FLSA, a workweek is a fixed, regularly recurring period of 168 hours, and covered non-exempt employees receive overtime pay for hours worked over 40 in that workweek at not less than one and one-half times the regular rate. Averaging hours across two workweeks breaks the federal baseline.
Customization works best when the app limits open-ended cleanup. Use dropdowns for client, project, task, and approval status so reports group cleanly. Use notes for context, not for core categories. Separate billable and non-billable time at entry, because reconstructing that split after a week of work creates disputes and missed invoice detail.
Extra fields should earn their place. Add a budget code when project limits matter, add a rate field when billing methods vary, and add an approval field when managers review time before payroll or invoicing. Avoid making every entry a long form. A timesheet with too many required fields pushes people toward late, reconstructed entries instead of accurate daily records.
A free or one-off timesheet is enough when you need a clean weekly total, a short client backup file, or a temporary way to collect hours. It works for simple work with few projects, few people, and little need for approval history. The record still needs daily and weekly hours when it supports covered non-exempt employee records.
A managed workflow becomes necessary when tracked time feeds project budgets, billing, payroll review, or recurring client work. Everhour Project Budgeting connects logged time to hour-based or money-based budgets, recurring budget periods, threshold alerts, budget protection, expense handling, multiple billing methods, and client-level budgets, so timesheets become part of project control rather than a standalone spreadsheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A practical timesheet includes date, person, project, task, daily hours, weekly total, billable status, and approval status. Client, rate, cost code, location, and notes belong in the template when they affect billing, payroll review, or reporting. Covered employers tracking non-exempt workers under the FLSA also need records of hours worked each workday and total hours worked each workweek.
Yes. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. A customizable app, spreadsheet, paper sheet, or time clock can work when the records are complete, accurate, retained properly, and usable for wage-and-hour review.
Free-text categories create the most cleanup because one client or project can appear under several names. Use fixed fields for client, project, task, and billable status, then leave comments for details. Consistent categories let you total hours by person, workweek, client, and budget without manually merging duplicate labels.
Yes. A separate billable field makes client invoices, utilization reports, and budget reviews easier to defend. A note that says "admin" or "internal" does not replace a structured billable status. Teams that bill by time need the split at entry, because late classification depends on memory and usually misses small blocks of work.
A U.S. timesheet should preserve the data needed to review overtime for covered non-exempt employees: daily hours and total hours worked each fixed workweek. The FLSA federal baseline requires overtime after 40 hours in a workweek at at least 1.5 times the regular rate, unless the employee is exempt. State rules, policies, or contracts can add requirements.
Everhour Project Budgeting ties tracked time to hour-based or money-based budgets, including one-time or recurring budget periods. Teams can use threshold email alerts, budget protection, expense inclusion controls, multiple billing methods, and client-level budgets to keep approved timesheets connected to project limits.
Everhour Timesheets collect weekly project hours and working hours by person for manager review. Managers can approve, reject, or partially approve submitted time, and approved entries stay locked for regular members, which protects the record before payroll, billing, or reporting use.
Track approved hours against project and client budgets instead of rebuilding totals later. Everhour connects timesheets to budget alerts, billing methods, and recurring limits for cleaner project control.
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