Everhour captures task hours inside Asana and gives managers an approval trail before payroll, billing, or reporting.
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You came to confirm whether reported work time is ready for payroll, client billing, or project reporting. The task list stays in Asana, so each submitted hour needs enough context to identify the project, assignee, date, and work item. Approval should answer one practical question: did the person record time against the right work, for the right period, with enough detail for the next team to use it?
The review should separate submitted time from approved time. Managers need a clear decision for each weekly timesheet or correction request, especially when billable work, internal work, and missing entries sit in the same period. A useful approval record shows who submitted the time, who reviewed it, which entries changed, and whether the approved total is ready for payroll, invoicing, budget reporting, or project analysis.
Start with a consistent review period, usually one workweek. Each person submits project hours for that period, with entries tied to Asana tasks or projects. The manager checks totals by day, scans task-level comments, and confirms billable status before approving. Rejected time should return to the employee with a specific correction, such as wrong task, missing description, duplicate entry, or time logged outside the approved period.
A manager can approve, reject, or partially approve submitted time when the record is mostly correct but one entry needs attention. Partial approval keeps usable time moving while disputed entries stay out of payroll or billing. Completed periods should then be locked so regular members cannot change approved hours later. That lock matters because old edits create mismatches between timesheets, invoices, payroll files, and project reports.
The most common mistake is approving a weekly total without reviewing the task detail behind it. A 40-hour week can still contain time on the wrong project, billable work marked incorrectly, or vague entries that do not support a client invoice. Reviewers should look for daily spikes, missing days, overlapping entries, and comments that fail to describe the work performed.
Approval rules also need a correction path. Admin edits work for small cleanup, such as moving an entry to the right task after manager review. Employee resubmission fits larger fixes, such as missing work notes or a day with incomplete hours. Each correction should preserve the reviewer's decision history, because payroll and billing teams need to know which version of the timesheet became the approved record.
A one-off approval check is enough when one manager reviews one small team for one week and only needs a clean record of accepted hours. It also works for a short project where the invoice is simple, the reviewer knows every task, and no one needs recurring approvals, locked periods, reminders, or a longer audit trail.
A managed workflow fits recurring Asana work. Everhour captures task and project hours through timers or manual entries, routes weekly timesheets for approval, and lets admins lock completed periods. Approved time can then feed reports, budgets, invoices, and payroll review without rebuilding the same record in separate spreadsheets after every period closes.
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A manager should approve hours tied to the correct Asana project, task, person, date, and work period. The entry should also carry enough description to explain the work and the right billable or non-billable status when billing applies. Hours with missing task context, duplicate entries, or unclear comments should be corrected before approval.
Weekly review works for payroll and team management because it shows the full period before approval. Entry-level review still matters inside that weekly process. The manager should scan individual task entries for wrong projects, missing descriptions, unusual daily totals, and billable status issues before approving the week as ready for downstream use.
Approving totals before checking task context creates the most rework. Payroll may accept the total, but billing and reporting can fail when entries sit under the wrong client, task, or billable status. The correction then has to happen after someone has already used the approved total, which creates duplicate cleanup across systems.
Admin correction fits minor cleanup after review, such as moving an entry to the right task or fixing a clear duplicate. Employee resubmission fits incomplete or uncertain entries, especially when the reviewer needs a better work description or confirmation from the person who logged the time. The approval record should show the corrected version used for payroll or billing.
Yes, the same approved timesheet can support both workflows if entries include the right project, task, date, person, and billable status. Payroll needs approved working time by person and period. Billing needs approved billable time by client, project, task, rate structure, and invoice status. Missing task detail weakens the billing side even when payroll totals are correct.
Everhour Time Tracking captures Asana task and project hours through live timers or manual entries, then feeds those entries into timesheets for manager review. Admins can use approvals, reminders, locked periods, and timer rules so submitted time is reviewed before it moves into payroll, billing, budget reporting, or project analysis.
Everhour Billing & Invoicing can turn approved billable time and expenses into client invoices. The invoice amount comes from tracked billable time, project or member rates, and billable expenses, while non-billable work stays out of the invoice. Included time is marked invoiced so it does not appear again in future invoices.
Track Asana task hours, approve weekly timesheets, and lock completed periods before payroll or billing starts. Everhour gives teams a cleaner approval trail and fewer downstream corrections.
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