Everhour adds employee-hour tracking inside Asana projects, so task work can feed timesheets, budgets, and reports.
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This page is for teams that need to see employee hours against Asana project work, not just a weekly total by person. The practical goal is a clean record of who worked, which task they worked on, the date of the work, and the time spent. That record supports payroll review, client billing, utilization checks, and project cost analysis.
A useful employee-hours workflow keeps entries close to the work. The task stays in Asana as the work item, while the time entry adds the operational details: duration, logged date, task, project, person, description, billable status, and approval status. Managers can then review hours by employee without losing the project context behind those hours.
Each time entry needs enough detail to explain the work later. A line such as `March 5, 2026, Alex Rivera, Website redesign, Homepage QA, 2.5 hours, billable, submitted` gives payroll, billing, and project leads the same reference point. A plain total of `8 hours` does not explain which client, task, or project used the time.
Descriptions should stay short and specific. Use task names for the main work category, then use the description for the action completed, issue handled, or deliverable reviewed. Billable status should be assigned at the entry or task level that matches the client agreement, so internal meetings, rework, or admin time do not slide into client-facing totals by mistake.
Employee-hour reports become misleading when managers review a person's total without checking where the hours landed. Ten hours can be productive project work, support work, non-billable rework, or time entered against the wrong task. The review should compare employee totals with project, task, billable status, and approval status before the numbers move into payroll or invoices.
The common mistake is treating employee hours as a staffing metric only. They also affect budget burn, billing accuracy, and future estimates. A weekly review should catch missing entries, unusual daily totals, time logged to the wrong project, and entries that need a better description before approval.
A one-off employee-hours check is enough when you only need to review one person, one week, or one small project. Export the entries, confirm the dates and tasks, and correct obvious gaps before payroll or billing uses the numbers. That lightweight review works when volume is low and the same manager owns the work.
A managed workflow becomes necessary when several employees log time across Asana projects every week. Everhour keeps tracking controls inside supported project workflows, syncs Asana project and task metadata, and turns those entries into timesheets, budgets, and reports. That gives managers an approval trail, budget visibility, and cleaner handoff to billing or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An employee-hour entry should include the worker, date, duration, project, task, description, billable status, and approval status. The task explains the work context, while the description adds the short note a manager needs during review. Entries without task context are harder to audit, bill, or connect to project progress.
Daily tracking produces cleaner records because the employee logs work while the task details are still fresh. Weekly entry can work for stable routines, but it creates more risk of rounded totals, missing task context, and vague descriptions. Managers should review weekly totals before payroll, billing, or project reporting uses them.
Billable and non-billable hours should stay separate before reports or invoices are prepared. Client work, internal meetings, rework, and administrative time can all sit inside the same project week, so the entry needs a billable status that matches the client agreement. Mixing those categories inflates invoice totals and hides the true cost of delivery.
Employee-hour reports become unreliable when entries are missing dates, assigned to the wrong task, entered without descriptions, or approved without checking billable status. Another common mistake is reviewing only the employee total. A manager should also check the project, task, and approval status behind the total before using it for payroll or billing.
Employee hours affect project budgets when logged time is converted into cost or billable value. Rates, billable status, and task assignment determine whether those hours show as internal cost, client-facing revenue, or non-billable effort. Budget review should separate employee totals by project and task, not only by person.
Everhour embeds time tracking controls inside supported Asana workflows and syncs Asana project and task metadata for reporting. Employees can track time where the task work happens, while managers review entries through timesheets, budgets, and reports without rebuilding the project structure manually.
Everhour Timesheets let employees submit weekly project hours or working hours for review. Managers can approve, reject, or partially approve submitted time, and approved entries stay protected from regular member edits so payroll, billing, and reporting use reviewed records.
Track employee hours where Asana project work happens, then use Everhour to review timesheets, budgets, and reports with cleaner billing and payroll handoff.
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