Everhour adds embedded timers, reporting, and planning context to Asana work so task hours become usable records.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for turning Asana task work into time records you can review, approve, report, and bill from. A useful entry ties the time to the right task, project, person, date, and work note. That context matters more than the entry method because a clean record answers who did the work, where it belongs, and whether it counts toward a client, budget, or internal effort.
For a working week, each entry should match the task where the work happened instead of sitting in a loose weekly total. A designer logging 2.5 hours on a homepage task and 1 hour on a feedback task gives the project manager better records than a single 3.5-hour line called design. Task-level detail keeps approvals, reports, and project reviews specific.
A complete time entry needs a date, duration, task, project, person, and description clear enough for later review. Billable status, category, and approval status add the control layer when the entry affects a client invoice, payroll review, or budget report. Minutes should reflect time actually spent on the task, not the original estimate or the time blocked on a calendar.
Descriptions should identify the work performed without turning every entry into a long memo. A line such as 1.75 hours for mobile checkout QA is specific enough for review, while 1.75 hours for work creates follow-up questions. Consistent task titles, tags, and custom fields also help reporting because the same project structure carries through from the work plan to the time record.
The common mistake is treating time entry as a private note instead of a shared business record. A manager, bookkeeper, client lead, or project owner may read the entry later. Entries need enough detail to support approval, rate decisions, budget review, and billing status without requiring the worker to reconstruct the day from memory.
Daily entry usually produces cleaner records than end-of-week reconstruction because task context is still fresh. Late manual entries can be valid, but they should still include the actual work date and task. A team should also decide who can correct time, when a period closes, and which entries need approval before they move into reports or invoices.
A one-off time entry works when you need to document a task, fix a missing record, or check hours for one project. A managed workflow becomes necessary when entries feed weekly approvals, locked periods, recurring budgets, billing, payroll review, or planning decisions. At that point, time needs a durable path from the Asana task into reports and team schedules.
Everhour supports that workflow by keeping Asana task context connected to time records, then using tracked time in reports, budgets, and Resource Planning. Managers can compare planned work with actual tracked time, view member and project timelines, account for scheduled time off, and spot availability gaps before new work is assigned.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful time entry includes the work date, duration, person, task, project, and a short description of the work completed. Billable status and approval status matter when the record affects a client invoice, payroll review, or budget report. Categories help when the team needs to separate design, development, admin, meetings, or support work.
Task-level entries give cleaner reports because they show exactly where time went inside the project. Project-only totals can work for very small jobs, but they hide the difference between delivery work, review, meetings, and fixes. Use project totals for summaries after the fact, not as the primary record when task detail exists.
Descriptions make the entry reviewable without a follow-up message. A good note names the work performed, such as draft invoice layout or test checkout error state. Vague notes like work or updates create billing and approval friction because the reviewer cannot connect the time to a specific outcome.
A manual entry is accurate when it uses the actual work date, the correct task, and the real time spent. Manual entry becomes unreliable when a person recreates several days from memory without task notes. Teams that allow manual entries should keep review rules clear and close completed periods on a consistent schedule.
Billable status tells the team whether time should move toward a client charge or stay available only for internal reporting. The status should follow the client agreement, project billing setup, and task purpose. A non-billable review task inside a billable project still needs to stay visible so project cost and utilization reports remain complete.
Everhour Resource Planning turns tracked task time into visual timelines with member and project views. Managers can compare planned capacity with actual tracked time, see scheduled time off, review weekly capacity, and spot availability gaps before assigning more work.
Everhour syncs Asana project names, task titles, custom fields, and tags into its reporting layer. That lets teams group and filter time by the same task structure they already use while exporting detailed reports for project review, billing, or operations work.
Track task time in Asana, then use Everhour Resource Planning to compare actual hours with planned capacity, timelines, time off, and availability for better staffing decisions.
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