Asana keeps project work organized; Everhour turns tracked time, rates, budgets, and capacity into usable cost records.
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need to understand the cost of an Asana project before it drifts past the planned scope. The practical job is to connect tasks, people, hours, and rates, then review the cost picture by project instead of reconstructing it from scattered notes after the deadline.
A usable project cost view starts with the work structure in Asana. Tasks carry the assignment and status context, while time entries and rates turn that work into cost. For a client project, that means separating billable and non-billable time, reviewing actual hours against estimates, and keeping budget status visible before invoice review.
A clean cost record needs four inputs: the project, the task or work item, the person doing the work, and the time logged. Rates turn those hours into cost or revenue, depending on whether you are reviewing internal labor cost, client billing, or project margin. Descriptions help explain unusual entries.
Project cost tracking also needs a budget type. A team can track an hour-based budget, a fixed-fee budget, or a non-billable internal budget. The decision changes the review. Hourly work focuses on billable amount and remaining hours. Fixed-fee work focuses on labor cost, margin, and whether non-billable work is consuming the fee.
The common cost mistake is treating project status as a substitute for cost status. A task can be nearly finished while the project has already used the hours that were meant to cover review, revisions, or handoff. Cost tracking needs both progress context and current spend.
Another gap appears when non-billable time disappears from review. Keep it visible even when it should not reach the client invoice. Account management, rework, internal review, and project setup can explain why a profitable-looking project is thin on margin. Cost control improves when those hours stay separate instead of hidden.
A one-off cost check works for a small project, a single week, or a quick client update. It is enough when you need to see tracked time, current spend, and remaining budget once, then export the result for review.
A managed workflow becomes necessary when several people log time against the same Asana project, budgets recur, or managers need approval before billing. Everhour adds embedded tracking controls, synced Asana project data, configurable budget alerts, and reports that connect hours, billable status, cost, and remaining budget without rebuilding the record manually.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful record ties each time entry to a project, task, person, date, duration, and description when context matters. Add the rate structure that matches the work, such as project rate, member rate, or fixed fee. Keep billable and non-billable time separate so the report can show client charges and internal cost clearly.
Use hours when the main risk is capacity, delivery pace, or scope control. Use money when the main question is fee burn, client spend, revenue, or profit. Many teams need both views: hours explain the work pattern, while money shows whether the project is still inside the commercial target.
Cost reports fail when teams log time after the fact without task context, mix billable and non-billable work, or apply rates inconsistently across people and projects. Late corrections also distort weekly review if nobody locks or approves the period. A reliable report needs current entries, stable rates, and a clear review point.
Non-billable work should stay in the cost record and stay out of the client charge. That separation shows the full labor cost of the project while keeping the invoice clean. Hiding non-billable time makes margin look better than it is and removes the evidence needed to fix scope, staffing, or process problems.
Budget alerts move review from cleanup to prevention. A manager can act when spend reaches a chosen threshold instead of finding the problem after the project closes. Alerts work best when the budget is tied to current logged time, rates, and billable status, not a spreadsheet updated at the end of the month.
Everhour Resource Planning shows workload on visual timelines with member and project views, weekly capacity, availability gaps, and scheduled time off. Managers can compare planned assignments with tracked time, then adjust staffing before an Asana project burns more hours than the budget can carry.
Everhour syncs Asana projects, tasks, custom fields, and tags, then uses logged time, rates, budgets, and billable status in reports. Teams can review project summaries, separate billable from non-billable hours, and export detailed reports to Excel for billing, finance, or client review.
Track time, capacity, and budget status where Asana work happens. Everhour gives teams planned-vs-actual visibility and budget alerts that protect project margin.
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