Everhour adds billable tracking, rates, reports, and invoicing workflows around Asana tasks so approved work can move toward client billing.
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This page is for teams that need to turn Asana task activity into client-facing billable time. The practical job is simple: record who worked, where the work happened, how much time was logged, whether that time is billable, and which rate prices it before the client sees the invoice.
Billable tracking also needs the non-billable side. Internal review, revisions outside scope, admin work, and project management time often belong in the record even when they should not be charged. Keeping both categories visible gives managers a complete view of effort, margin, and client billing exposure.
A useful Asana billing workflow starts with a clear project billing setup. A project can be priced by hourly project rate, hourly member rate, or fixed fee in Everhour. Within a billable project, a task can still be marked non-billable so its time stays in reports without increasing the billable total.
The rate decision should match the contract. A blended project rate fits simple service work. Member rates fit teams with different seniority levels. Custom task rates fit time-and-materials work where specific task types carry different prices. A member's project rate can also be set to 0 when that person's work should stay non-billable.
A client-facing time record should show the project, task, person, date, duration, billable status, and a clear description when the task title alone does not explain the work. Short notes help reviewers distinguish implementation, review, research, meetings, and corrections before the invoice is created.
The common mistake is treating every Asana task hour as invoice-ready. Time still needs billing review. Managers should check missing notes, unusual totals, work logged to the wrong task, and billable flags before approval. That review protects the client relationship and keeps non-billable effort useful for profitability analysis.
A free one-off tally is enough when one person needs a quick total for a small client job. It stops being enough when several people log work across Asana projects, rates differ by person or task, or invoices need a clear trail from approved hours to billed amounts.
Everhour gives that process a managed workflow: embedded Asana tracking controls, timesheet approval, billable and non-billable reporting, rate-based invoice amounts, and protection against reusing invoiced time. Approved, rate-priced hours can move into billing without rebuilding the same record in a spreadsheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
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Billable time is tracked work that the client should pay for under the project agreement. In an Asana workflow with Everhour, admins set the project billing method, then specific task time can be included or excluded from billable totals. Non-billable work still stays visible in reports for margin and workload review.
Rates should follow the contract structure. Use a project rate when all approved work shares one hourly price, member rates when people bill at different prices, and custom task rates when certain work types need their own price. Everhour also separates billable rates from internal cost rates for revenue, cost, and profit reporting.
Internal coordination, out-of-scope review, admin cleanup, and work the client will not be charged for should stay in the record when it affects project cost or capacity. Hiding that time makes profitability look better than it is. Mark it non-billable instead, then review it beside billable time.
A ready entry has the right project, task, person, date, duration, billable status, and enough description for a reviewer to understand the charge. Approved time should be checked before invoicing, especially when multiple people worked on the same client project or when rates differ by member or task.
Client billing can include billable expenses alongside billable time when the engagement allows reimbursement or pass-through costs. The expense record should identify the project, category, description, quantity or amount, and receipt support when needed. Expenses should be reviewed before they appear on an invoice.
Everhour Expenses tracks project costs alongside billable hours, including receipt images or PDFs and unit-based categories such as mileage or printing. Billable expenses can be added to invoices with category, description, quantity, and amount details, giving the billing record more than labor time alone.
Everhour Billing & Invoicing marks time as invoiced after it has been included in an invoice, so the same approved hours do not appear again as uninvoiced time. Teams can generate invoices from selected uninvoiced time and expenses, preview the breakdown, and keep invoice status visible in Everhour.
Track approved hours and billable expenses before they reach the client. Everhour connects Asana task work to rates, expense records, invoice creation, and accounting handoff.
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