Everhour connects tracked Asana work to billing and invoicing, so client charges start from approved project records.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Asana project activity becomes a client billing workflow when tasks, time, rates, and billing decisions follow the same structure. The practical goal is a billable record that connects each charge to a project, task, person, date, rate, and billing decision. Asana remains the place where work is organized, while the billing layer turns completed work into reviewable client charges.
A useful billing record separates task progress from commercial treatment. The person doing the work logs time against the right Asana task, marks the work as billable or non-billable according to the engagement, and adds enough context for review. The manager checks the period before those entries become invoice input.
Client billing breaks down when the team treats every logged hour the same way. A discovery call, internal QA pass, or rework item may belong in the project history without belonging on the client invoice. The billing decision belongs at the task or entry level, not in a manager's memory at month end.
Set the client rule before work starts: fixed fee, hourly project rate, hourly member rate, or task-level rate. Then keep non-billable work visible for margin review while excluding it from the client charge. A clean billing review shows billed work, excluded work, and the reason each excluded item stayed off the invoice.
A client-ready bill needs more than total hours. The reviewer should see the client, project, date range, task names, people, billable status, rates, expenses, taxes, discounts, payment terms, and invoice grouping. Grouping matters because one client may expect a line by project, while another expects detail by task, person, or date.
For example, a design task can appear as 3.5 billable hours at $120 per hour, grouped under the project phase and supported by the task title. A reimbursable expense needs a category, description, quantity, amount, and billable status. Complete fields reduce invoice disputes because the charge can be traced back to the work record.
A free one-off tool is enough when you need to draft a single invoice from already-approved hours and expenses. It is also enough for a simple client project with one rate, one billing period, and no approval trail beyond a manager's final check.
A managed workflow fits ongoing client work. Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates, excludes non-billable tasks, applies client defaults, and exports invoices to QuickBooks Online, Xero, or FreshBooks. That keeps Asana tasks connected to billing records without rebuilding the invoice from scratch each cycle.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use completed, approved work tied to the correct Asana project, task, date, person, and billing rule. Client billing input should include billable time, billable expenses, and enough task context to explain the charge. Internal planning, unpaid rework, and administrative cleanup should stay visible in project records without being added to the client invoice.
Separate them before invoice review, at the task or entry level. Billable entries carry the client charge, while non-billable entries remain available for reporting and margin analysis. This prevents a clean-looking invoice from hiding unpaid effort, and it stops internal work from being billed accidentally.
Use the grouping the client expects to approve. Project grouping works for broad retainers, task grouping works for detailed delivery review, person grouping works for staff-augmentation work, and date grouping works when the client checks daily activity. The best grouping matches the commercial agreement and keeps every line traceable.
Billing disputes often start when a total appears without task-level context. A client can challenge a charge if the invoice shows hours and money but no clear project, task, date, person, or description. Keep the source record detailed enough for the reviewer to answer where the charge came from.
Billable expenses should appear with billable hours when the client agreement allows reimbursement or pass-through costs. Each expense needs a category, description, quantity, amount, and billable status. Non-billable expenses should stay in project cost reporting so profitability remains accurate, but they should not increase the client invoice.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices. It calculates invoice amounts from rates, excludes non-billable tasks, supports client defaults and invoice customization, and exports invoices to QuickBooks Online, Xero, or FreshBooks with invoice status syncing back to Everhour.
Everhour syncs Asana project names, task titles, custom fields, and tags into reporting. Teams can review billable time, non-billable time, billable amount, cost, invoice status, and related project details in configurable reports before billing records move to accounting.
Track approved Asana task time, separate billable from non-billable work, and create client invoices from the same billing records. Everhour keeps project work connected to invoice-ready totals.
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